Job Description (JD)
Band 8
Group Profile - Head of Function Complex (HOFC)
Job Description - HOFC : Security and Intelligence
Document Ref.
JES 262 JD B8 HOFC Security and Intelligence
Document Type
Management
Version
9.0
Classification
Official
Date of Issue
14/01/2021
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
JES 262 JD B8 HOFC Security and Intelligence v9.0
Job Description
Job Title
HOFC : Security and Intelligence
Group Profile
Head of Function Complex
Organisation Level
Functional Management
Band
8
Overview of the job
This is a functional management job within an establishment.
Summary
The job holder will be responsible for managing a number of work area(s) within the
Security and intelligence function of the establishment, accountable for protecting
the public by preventing escape and further offending from inside the establishment
As a member of the Senior Management Team, they will contribute and implement
their functions objectives as defined in the establishment’s business plan.
This is an operational job with line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Ensure all managers and staff within the function provide a respectful, safe
decent environment for all prisoners and staff
? Accountable for the performance of the function and the staff within it. Manage
the achievement of qualitative and quantative standards including Service
Delivery Indicators (SDI’s) within the function, verifying and signing off
documentation as appropriate. Analyses and acts upon data which is relevant to
their function.
? Accountable for the integrity of the following systems and processes and all staff
within the area. This Includes:
o Intelligence unit
o Security
o Counter Terrorism Unit (CTU)
o Corruption Prevention
o Dog Handling
o Security Lead searching
o Mandatory Drug Testing (MDT)
o Regulation of Investigatory Powers Act (RIPA)
o Night Management
o Prisoner Identification Number (PIN) phones interrogation
o Correspondence and Censors
? Accountable for all aspects of Security for the establishment and ensure a safe
environment for staff, prisoners and visitors
? Accountable for protecting the public by preventing escape and further offending
from inside the establishment
? Accountable for managing Human Intelligence Sources, Corruption Prevention
and Regulation of Investigatory Powers Act (RIPA) for the establishment
? Accountable for ensuring the effective deployment of the searching team in
accordance with national policy, National Security Framework (NSF)/Local
Security Strategy (LSS) to meet both planned and intelligence led targets
? Accountable for ensuring that the searching strategy is fit for purpose and carried
out in accordance with the (NSF) / (LSS)
? Accountable for ensuring the Local Security Strategy (LSS) is maintained to reflect
the operation of the establishment and that all staff are compliant to the
specified level
JES 262 JD B8 HOFC Security and Intelligence v9.0
? Accountable for the control and management of keys and the key ledger (1001)
? Accountable for the management of all Corruption Prevention reports in
accordance with national policy
? Accountable for ensuring correct and accurate risk assessments are completed
with all relevant intelligence
? Accountable for ensuring all managers and staff within the function contribute
towards the establishment’s Drug Strategy Policy including supply and reduction
measures and intelligence led MDT
? Accountable for establishing a culture where corruption is not tolerated within
the establishment
? Accountable for disseminating information from Security Information Reports
(SIR’s) to manage the risk to the establishment using action plans to address any
concerns.
? Accountable for ensuring internal intelligence information is disseminated to the
relevant external agencies
? Accountable for ensuring appropriate actions are taken as a result of any
intelligence
? Accountable for ensuring compliance with Interceptions of Communication
Commissioner’s Office (IOCCO)
? Accountable for ensuring the Security Information Reports (SIR) and Conflict of
Interest Register are maintained
? Accountable for all aspects of the Audit Assurance process linked to the Security
function. Ensure and maintain Security compliances and Audit Contingency
Planning
? Accountable for managing the Counter Terrorism (CT)/PREVENT agenda on behalf
of the establishment and ensure effective liaison with the Area CT coordinator,
Special Branch and other agencies
? Accountable for managing the Access to Justice process and its attendant risks
? Accountable for managing all Escape list and Category A procedures and making
submissions for potential Category A prisoner
? Analyse data and trends to identify emerging risks and threats to security
? Chair monthly security committee setting objectives direction of works and
reviewing any current threats
? Accountable for ensuring prisoners are treated lawfully and decently
? Accountable for monitoring prominent nominals within the establishment
? Commission and act on physical security audits and checks to ensure security
related planned preventative maintenance is carried out
? Support Senior Management team colleagues on the promotion of dynamic
security
? Accountable for managing the establishment Covert Test Programme in
accordance with national policy, High Security objectives and local risk
assessment
? Accountable for consulting with local hospitals/police forces in ensuring security
is maintained in relation to hospital escorts and bedwatches. Accountable for
updating and maintaining local protocols
? Accountable for local drug supply reduction strategy and the systems and
practices in place to support this
? Ensure Category A procedures are adhered to
Undertake other management tasks including:
? Act as the Governor's representative by chairing adjudications and taking charge
of day-to-day establishment operations as Duty Governor
? Promote Prison Service policy in all activities and behaviours e.g. promote
diversity, decency, safety and reducing re-offending agendas
? Review open Assessment Care in Custody teamwork (ACCT) as and when required
in line with audit baselines
? Provide leadership and management of the Function. Will have the skills to apply
all Human Resources (HR) related policies and practices and be able to carry out
all aspects of people management such as Attendance Management, Disciplinary
Investigations, Performance Management and Staff Appraisals
? Manage Prisoners Complaints Process within the Function
JES 262 JD B8 HOFC Security and Intelligence v9.0
? Responsible for ensuring all litigation claims relevant to the area have been dealt
with in accordance with policy
? Oversee the compilation and regular progress reporting of performance
improvement programmes
? Manage the appropriate authorisation of Financial Compliance Statements
? Manage devolved budgets in accordance with the financial procedures outlined
in the budget delegation
? Ensure that the Function produces and analyses audit and establishment
performance management information identifying variances and areas requiring
improvements
? Contribute to the establishment’s overall achievement of (SDIs) and standards
and be accountable for the performance and delivery of targets relating to the
budget; People Plan for the Function.
? Accountable for all local and national policies relating to the Function, and ensure
procedures implemented are compliant, including the development of new
policies
? Contribute to the development and delivery of the medium-to-long term
strategic and business plan for the establishment, with overall responsibility for
implementation within their Function
? Attend relevant boards/meetings and actively contribute either as chair or team
member
? Responsible for ensuring the defined work areas and associated activities comply
with Health and Safety legislation. Ensure all risk assessments are undertaken
and staff are made aware of their personal responsibility towards Health and
Safety compliance
? Work collaboratively and provide constructive challenge to colleagues to ensure
that their own and other Functions are joined up and together contribute
towards the overall delivery of the establishment’s performance
? Contribute to the preparation of the establishment contingency and emergency
plans and ensure implementation when required.
? Ensure the effective use of staff resources and the provision of training and
annual leave opportunities
? Produce relevant reports as required and ensure that the response to all
correspondence are within agreed timescales
? Carry out investigations and administration in relation to incidents of potential
discrimination and report on findings
? Accountable for ensuring actions arising from Standard Audit, Her Majesty
Inspectorate of Prisons (HMIP) Action Plans and Managing Quality of Prison Life
(MQPL) surveys, including local self-audit action plans and Resettlement
strategies, are delivered
? Deliver and implement projects as directed by the Governor
? Actively encourage staff engagement within the Function to ensure objectives are
met
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation scheme and shall
be discussed in the first instance with the Job Holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Delivering at Pace
? Leadership
? Communicating and Influencing
? Working Together
? Managing a Quality Service
? Changing and Improving
? Making Effective Decisions
JES 262 JD B8 HOFC Security and Intelligence v9.0
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
Job holders must complete specific training in their specialism once they take up post.
Requirements
If Operational
? Must be successfully accredited by passing the Head of Function Assessment
Centre (HFAC), or prior to 2016 be accredited as an Operational Manager (or
in post as a G5 prior to 1999).
? Where HFAC accreditation was gained from 2018, the Incident Management
Silver Command (IMSC) assessment must also be passed to be eligible for
operational Head of Function roles.
? Successful completion of the workbook.
? When transferring to a Young Persons establishment the job holder will be
required to successfully undertake an assessment to demonstrate suitability
to work with Young People.
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour week
(Unsocial Hours)
Allowances
Required Hours Allowance - TBC by Recruiting Manager
This role requires regularly working unpredictable and unsocial hours and be on call
to attend their place of work at any time. A 17% payment will be paid in addition to
your basic pay to recognise this. Unsocial hours are those hours outside 0700 -
1900hrs Monday to Friday and include working evening, nights, weekends and Bank /
Public holidays.
JES 262 JD B8 HOFC Security and Intelligence v9.0
Success Profile
Strengths
Technical
Behaviours
It is advised strengths are
Ability
Experience
chosen locally,
recommended 4-8.
Must be successfully accredited by
passing the Head of Function
Assessment Centre (HFAC), or prior to
Delivering at Pace
2016 be accredited as an Operational
Manager (or in post as a G5 prior to
1999).
Where HFAC accreditation was gained
from 2018, the Incident Management
Leadership
Silver Command (IMSC) assessment
must also be passed to be eligible for
operational Head of Function roles.
Successful completion of the
Communicating and Influencing
workbook.
When transferring to a Young Persons
establishment the job holder will be
Working Together
required to successfully undertake an
assessment to demonstrate suitability
to work with Young People.
Job holders must complete specific
Managing a Quality Service
training in their specialism once they
take up post.
Changing and Improving
Making effective Decisions
JES 262 JD B8 HOFC Security and Intelligence v9.0
JES 262 JD B8 HOFC Security and Intelligence v9.0