HQ Job Description (JD)
Band 8
Directorate: HQ Public Sector Prisons
Job Description - Senior Health, Safety and Fire Advisor
Document Ref.
HQ-JES-0659 Senior Health, Safety and Fire Advisor
Document Type
Management
Version
4.0
Classification
Official
Date of Issue
16 January 2020
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
HQ-JES-0659 Senior Health, Safety and Fire Advisor v4.0
Job Description
Job Title
Senior Health, Safety and Fire Advisor
Directorate
HQ Public Sector Prisons
Band
8
Overview of the job
This is a functional management job within a small, PSP HSF team, line managed by
the Principle Health, Safety, Fire and Litigation Advisor. The post-holder is
responsible for supporting the delivery of national HSF priorities and plans via
advice, influence, training and monitoring across a small group (or formal cluster) of
establishments. The post-holder will be expected to divide their time mainly
between the relevant establishments.
Summary
Reporting to the Principle Health, Safety, Fire and Litigation Advisor, the job holder
will be responsible for the provision of Health, Safety and Fire advice, support,
monitoring and reporting in relevant establishments. They will also specialise in a
particular HSF&L area within their Directorate. They will lead for their establishment
group on relevant incident investigation and casework management and provide
their service in line with nationally determined priorities and plans for HSF&L.
This is a non-operational job which has line management responsibilities for the BAS:
HS&F Advisor role.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? In line with national procedures for development and approval of same, the
post-holder will support and advise the relevant groups in the updating,
consulting on and seeking approval of relevant local HSF&L documentation such
as the local components of national HS arrangements documents and non-
generic parts of risk assessments.
? To monitor and report on the presence and quality of relevant H&S
documentation within relevant establishments such as risk assessments and the
extent to which they are effectively implemented and achieve suitable levels of
control. This includes fire risk assessments and the extent to which the controls
it specifies are being implemented and maintained.
? To engage actively with GAA internal and external audit processes.
? To engage actively with the managers, processes and forums with significant
impact on HSF risk such as: violence reduction strategy groups, safer custody
groups, staff rostering programs, adjudication activity, attendance management,
offender management.
? To advise relevant establishment health, safety, fire and litigation sponsors,
SMTs and governors of the effectiveness of their current HSF controls and
associated HSF&L issues.
? To ensure that relevant establishments are consulted about and/or informed of
prospective changes in national policy and practice through formal, recorded
channels and structures such as SMTs, H&S Committees, Whitley Councils and
both union and non-union safety representatives.
? To monitor and report the HSF&L performance of the relevant establishments
by ensuring that workplace inspection programs are in place and carried out and
that systemic findings of inspections are collated and reported.
? Undertake regular governance and assurance site visits focusing on HSF matters
and provide reports and feedback to Governors and HSF&L Sponsors identifying
critical performance and any associated issues via visit reports.
HQ-JES-0659 Senior Health, Safety and Fire Advisor v4.0
? Provide professional support to BAS: HS&F Advisor and other key staff for the
HSF Management System such as immunisation, litigation, first aid and NOMIS
reporting. Ensure the production of associated Oracle and/or Sphera reports on
individual establishment performance levels for Executive Directors, PGDs and
national data analysis.
? To report on relevant establishments’ HSF&L performance by: undertaking
PHASE analysis and reporting; by analysis and reporting of Sphera, hub and
litigation data; by reporting on the relationship between accidents, assaults and
occupational ill-health on sickness absence levels; by analysing other suitable
sources such as training, audit and HMCIP reports.
? To liaise regularly with the OHAs and HRBP(s) for relevant sites to co-ordinate
immunisation, stress and MSD activity as agreed with same and to receive
information on patterns of occupational illness and absence within the
establishment.
? To attend establishment HSF&L committees (the establishment HSF&L sponsor
or governor will chair the committee) to provide advice and support to same
and will provide each committee with a report on progress on plans and
performance for the period since the last committee and present relevant
reports and information.
? To maintain the HSF&L risk register for relevant establishments and update
same via PHASE and other sources and present and discuss the register at
relevant meetings.
? To provide oversight and guidance on appropriate litigation casework for the
relevant establishments in liaison with other Reform Groups and national
litigation management functions. Provide advice and support to establishment
SMTs on lessons learned from litigation cases in order to assist in the prevention
of reoccurring incidents.
? To draft, and seek approval for the annual performance and assurance report
and to prepare and present regular reports for senior management on relevant
topics.
? To assist relevant establishment staff in ensuring that relevant HSF&L training
needs are identified and transferred appropriately to local people plans and
monitor and report on progress against same.
? To deliver a range of HSF&L training within the relevant establishments both in
response to ad-hoc needs agreed within the establishment and as directed by
the Principle Health, Safety, Fire and Litigation Advisor. Specifically this must
include: a) HSF Management Training, b) Stress Awareness and Management
Training, c) Fire awareness, d) RPE use, e) Sphera Training, f) Hazard
Identification and Workplace Inspection Training, g) litigation awareness, h) risk
assessment, i) accident reporting and investigation and other relevant
specialised training relating to HSF&L risk management.
? To actively engage with internal and external contract works planning and
implementation forums including attendance at pre-contract and ‘420’ meetings
and to make appropriate visits and inspections of construction works whether
contractor or HMPPS controlled. To engage BAS: HSF Advisor in this process and
to report appropriately within the relevant establishment and to Principle
Health, Safety, Fire and Litigation Advisor.
? To actively engage with the management of on-site service providers to develop
joint arrangements for effective HSF&L management and to propose these for
authorisation by the senior management of both the service provider and the
establishment. To report systematically the progress and performance of these
arrangements in regular management reports.
? To provide support and advice to HMPPS Service Managers overseeing
maintenance delivery contracts on the HSF&L requirements for premises, plant
and equipment inspection, testing and maintenance and the HSF&L aspects of
the service providers’ service operation.
? To participate actively in, and lead in certain cases, groups set up to maintain
and develop HSF&L such as stress management groups, risk assessment groups
etc.
? To develop particular specialisms, as determined by national priorities and
agreed with the Principle Health, Safety, Fire and Litigation Advisor, on which
HQ-JES-0659 Senior Health, Safety and Fire Advisor v4.0
they will lead within the relevant Directorate and act as a source of additional
knowledge to their team and associates.
? To assist in the identification and assessment of first aid needs for the relevant
establishment and monitoring and reporting the extent to which relevant
establishments are meeting national and locally assessed needs.
? To provide support to the Principle Health, Safety, Fire and Litigation Advisor in
matters related to both regional and national developments in HSF&L.
? To carry out peer audits/inspections of other HMPPS offices/establishments as
part of a Directorate program and provide feedback via the Principle Health,
Safety, Fire and Litigation Advisor.
? To carry out directly and/or co-ordinate investigations into relevant incidents
including remotely via Sphera and email and ensure that serious incidents
including near misses are reported thoroughly and lessons shared and learnt
amongst relevant departments and establishments, including reports to
establishment SMTs, PGDs and Principle Health, Safety, Fire and Litigation
Advisor.
? To actively monitor Sphera for new incidents, check the quality and range of
information submitted and correct or obtain as required and to co-ordinate and
control appropriate subsequent Sphera action requests.
? The post holder is responsible for ensuring the quality control of Sphera data
and records including the annual validation programme agreed by the Head of
Health, Safety, Fire & Litigation (North/South/LT&HS) and national policy
sections for the relevant Prison Group(s). All relevant documentation must be
uploaded on to the system in a timely manner before records are closed.
? To liaise with outside agencies and relevant stakeholders in respect of Health,
Safety and Fire issues for the relevant establishments under the supervision of
the Principle Health, Safety, Fire and Litigation Advisor.
? Responsible for the management of BAS: HS&F Advisor staff within each of their
establishments. This includes staff performance, development and annual
appraisal through to sickness absence management.
? Responsible for maintaining professional membership via CPD and for
monitoring/supporting HS&F staff in achievement of mandatory qualifications
and professional membership.
? To ensure the establishment immunisation programme is delivered and to
report on the relevant establishments’ immunisation programmes via the OHA
and establishment immunisation co-ordinator and mandated recording system.
? Responsible for the production, review and monitoring of Building Fire Risk
Assessments within the relevant Prison Groups. Documents must be current and
recorded on the approved format. Remedial action plans must be developed,
kept current, raised and discussed at the appropriate levels (Governor, HSF&L
Sponsor, SMTs, Service Delivery Managers etc.).
? The post holder must meet on a regular basis with PSP Litigation Caseworkers to
discuss litigation cases within their Prison Group(s), to provide advice/support,
identify relevant issues and learning outcomes and disseminate learning within
the relevant establishments via discussions with Governors, HSF&L Sponsors,
and SMTs and through wider training and briefings. Assist PSPLTs in the collation
of relevant information and documentation including risk assessments, accident
reporting/investigation, photographs etc.
? To provide support, leadership and guidance for the BAS: HS&F Advisor.
? Deliver and implement projects as directed by the Principle Health, Safety, Fire
and Litigation Advisor.
? Attend relevant boards/SMT meetings, producing reports on HSF&L
performance/assurance and actively contribute.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder
HQ-JES-0659 Senior Health, Safety and Fire Advisor v4.0
Behaviours
? Changing and Improving
? Making Effective Decisions
? Communicating and Influencing
? Working Together
? Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
? The post holder is required to hold a minimum of NEBOSH General
Requirements
Certificate or equivalent.
? Once appointed the post holder must successfully complete:
o the NEBOSH Diploma or equivalent (within 3 years of appointment);
o the HMPPS Fire Risk Assessment qualification (within 1 year of
appointment);
o the HMPPS RPE Training Qualification (immediately upon
appointment).
? Chartered membership of IOSH must be achieved within 2 years of
completing NEBOSH Diploma or equivalent.
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours)
Allowances
To be used by the JES Team only
HQ-JES-0659 Senior Health, Safety and Fire Advisor v4.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Changing and Improving
The post holder is required to hold a
minimum of NEBOSH General Certificate or
equivalent.
Making Effective Decisions
Once appointed the post holder must
successfully complete:
? the NEBOSH Diploma or equivalent
(within 3 years of appointment);
? the HMPPS Fire Risk Assessment
qualification (within 1 year of
appointment);
? the HMPPS RPE Training Qualification
(immediately upon appointment).
Communicating and Influencing
Chartered membership of IOSH must be
achieved within 2 years of completing
NEBOSH Diploma or equivalent.
Working Together
Managing a Quality Service
Choose an item.
Choose an item.
HQ-JES-0659 Senior Health, Safety and Fire Advisor v4.0