Job Description (JD)
Band 7
Group Profile - Head of Function Standard
Complex (HOFSC)
Job Description - HOFSC: Offender Management Services
Document Ref.
JES 258 JD B7 : HOFSC : Offender Management Services
Document Type
Management
Version
11.0
Classification
Official
Date of Issue
19/08/19
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
JES 258 JD B7 : HOFSC : Offender Management Services v11.0
Job Description
Job Title
HOFSC : Offender Management Services
Group Profile
Head of Function Standard Complex
Organisation Level
Head of Function 7-9
Band
7
Overview of the job
This is a functional management job within an establishment.
Summary
The job holder will be responsible for managing a number of work area(s) within the
Offender Management Function and aspects of Public Protection for the
establishment. As a member of the senior management team, they will contribute
and implement their Functions objectives as defined in the establishment’s business
plan.
This is either an operational or non-operational job with line management
responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Ensure all managers and staff within the Function provide a respectful, safe
decent environment for all prisoners and staff
? Accountable for the performance of the Function and the staff within it.
Manage the achievement of qualitative and quantative standards, including
Service Delivery Indicators (SDI’s) within the Function verifying and signing
off documentation as appropriate. Analyses and acts upon data which is
relevant to their Function
? Accountable for the administration of all offender management systems
and processes. This Includes:
?
? Public protection Manual
? Violent Sex Offender Register (VISOR)
? OASyS
? Prisoners who present a Risk to Children
? Prisoners disqualified from working with Children.
? Safer Guarding
? Prisoners subject to Harassment Procedures
?
? Specified processes relating to
? Prolific Priority Offender (PPOs)
? Indeterminate Sentenced Prisoners
? Foreign National Offenders
? Parole
? Recall Prisoners
?
?
? Offender Management processes such as
? Offender management administration hub
? HDC and ROTL
? Categorisation
? Sequencing of the prisoners sentence.
? Key worker allocation process.
? Establishing a Rehabilative culture across the establishment.
?
JES 258 JD B7 : HOFSC : Offender Management Services v11.0
?
? Accountable for the timely completion and submission of parole reports
and dossiers.
? Accountable for managing Parole hearings including via video link.
? Responsible for initiating MALRAP meetings within the agreed times lines
and that minutes are taken of the meeting.
? Accountable for the Management of the Custodial sentence specification
? Accountable for countersigning and approving 14 and 2 day calculation
checks.
? Chair Release On Temporary Licence (ROTL) and Home Detention Curfew
(HDC) boards in conjunction with the Head of OM Delivery.
? Accountable for the recall process
? Accountable for the categorisation and allocation process
? Responsible for putting in place monitoring systems to ensure the fairness
and consistency of categorisation and allocation decisions and provide an
assurance of quality control i.e. ensure that random sampling of completed
forms is carried out to ensure that consistency and fairness is maintained.
? Accountable for liaison with Courts and organising video court appearances.
? Accountable for the secure storage of all records.
? Ensure Category A procedures are adhered to
?
? Dependant on operational experience will undertake some or all other
management tasks including:
? Act as the Governor's representative by chairing adjudications and taking
charge of day-to-day establishment operations as Duty Governor
? Promote Prison Service policy in all activities and behaviours e.g. promote
diversity, decency, safety and reducing re-offending agendas
? Review open Assessment Care in Custody teamwork (ACCT) as and when
required in line with audit baselines
? Provide leadership and management of the Function. Will have the skills to
apply all Human Resources (HR) related policies and practices and be able
to carry out all aspects of people management such as Attendance
Management, Disciplinary Investigations, Performance Management and
Staff Appraisals
? Manage Prisoners Complaints Process within the Function
? Responsible for ensuring all litigation claims relevant to the area have been
dealt with in accordance with policy
? Oversee the compilation and regular progress reporting of performance
improvement programmes
? Manage the appropriate authorisation of Financial Compliance Statements
? Manage devolved budgets in accordance with the financial procedures
outlined in the budget delegation
? Ensure that the Function produces and analyses audit and establishment
performance management information identifying variances and areas
requiring improvements
? Contribute to the establishment’s overall achievement of (SDIs) and
standards and be accountable for the performance and delivery of targets
relating to the budget; People Plan for the Function.
? Accountable for all local and national policies relating to the Function, and
ensure procedures implemented are compliant, including the development
of new policies
? Contribute to the development and delivery of the medium-to-long term
strategic and business plan for the establishment, with overall responsibility
for implementation within their Function
? Attend relevant boards/meetings and actively contribute either as chair or
team member
? Responsible for ensuring the defined work areas and associated activities
comply with Health and Safety legislation. Ensure all risk assessments are
undertaken and staff are made aware of their personal responsibility
towards Health and Safety compliance
? Work collaboratively and provide constructive challenge to colleagues to
ensure that their own and other Functions are joined up and together
JES 258 JD B7 : HOFSC : Offender Management Services v11.0
contribute towards the overall delivery of the establishment’s performance
? Contribute to the preparation of the establishment contingency and
emergency plans and ensure implementation when required.
? Ensure the effective use of staff resources and the provision of training and
annual leave opportunities
? Produce relevant reports as required and ensure that the response to all
correspondence are within agreed timescales
? Carry out investigations and administration in relation to incidents of
potential discrimination and report on findings
? Accountable for ensuring actions arising from Standard Audit, Her Majesty
? Inspectorate of Prisons (HMIP) Action Plans and Managing Quality of Prison
Life (MQPL) surveys, including local Self Audit action plans and
Resettlement strategies, are delivered
? Deliver and implement projects as directed by the Governor
? Actively encourage staff engagement within the Function to ensure
objectives are met
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English.
Behaviours
•
Delivering at Pace
•
Leadership
•
Communicating and Influencing
•
Working Together
•
Managing a Quality Service
•
Changing and Improving
•
Making Effective Decisions
Strengths
NB: The below are for guidance only. It is advised strengths are chosen locally,
recommended 4-8.
Essential Experience
Technical
If Operational
Requirements
Must be successfully accredited as an Operational Manager (or in post as a G5 prior
to 1999).
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
JES 258 JD B7 : HOFSC : Offender Management Services v11.0
Hours of Work
37 hour week
(Unsocial Hours)
Allowances
Required Hours Allowance - TBC by Recruiting Manager
This role requires regularly working unpredictable and unsocial hours and be on call
to attend their place of work at anytime. A 17% payment will be paid in addition to
your basic pay to recognise this. Unsocial hours are those hours outside 0700 -
1900hrs Monday to Friday and include working evening, nights, weekends and Bank
/ Public holidays.
JES 258 JD B7 : HOFSC : Offender Management Services v11.0
Success Profile
Technical
Strengths
N.B these are the technical
requirements for the group profile,
Behaviours
It is advised strengths are
Ability
Experience
please check the individual job
chosen locally,
description relating to this group
recommended 4-8.
profile for the any job specific
requirements and add if required.
Must be successfully accredited as
Delivering at Pace
an Operational Manager (or in post
as a G5 prior to 1999).
Successful completion of the
Leadership
workbook
Communicating and Influencing
Working Together
Managing a Quality Service
Changing and Improving
Making effective Decisions
JES 258 JD B7 : HOFSC : Offender Management Services v11.0