Job Description (JD)
Band 8
Group Profile - Head of Function Complex (HOFC)
Job Description - HOFC: Residence & Safety
Document Ref.
OR-JES-260-JD-B8 : HOFC : Residence & Safety v9.0
Document Type
Management
Version
9.0
Classification
Official
Date of Issue
14/01/2021
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-260-JD-B8 : HOFC : Residence & Safety v9.0
Job Description
Job Title
HOFC : Residence and Safety
Group Profile
Head of Function Complex
Organisation Level
Functional Management
Band
8
Overview of the job
This is a functional management job within an establishment.
Summary
The job holder will be responsible for managing a number of work area(s) within the
Residence and Safety Function of the establishment. These include Residential units,
Care and Separation Unit, First Night and Induction, Safer Custody and Violence
Reduction. As a member of the Senior Management Team, they will contribute and
implement their functions objectives as defined in the establishment’s business plan.
This is an operational job with line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Ensure all managers and staff within the Function provide a respectful, safe
decent environment for all prisoners and staff
? Accountable for the performance of the Function and the staff within it. Manage
the achievement of qualitative and quantative standards including Service
Delivery Indicators (SDI’s) within the Function, verifying and signing off
documentation as appropriate. Analyses and acts upon data which is relevant to
their Function
? Accountable for ensuring robust and effective procedures for prisoner
engagements are in place
? Accountable for completing Impact Assessments as required for the Single
Equality Scheme
? Accountable for ensuring all managers and staff within the Function understand,
promote and support the Safer Custody Policy and local ‘Listeners’ Scheme and
Samaritans
? Accountable for the management of the Care and Separation Unit, First Night and
Induction and a Residential area which provides a safe and secure environment
for those who need to be segregated for their safety and that of others
? Accountable for ensuring all Rule 45 prisoners held in the Care and Separation
Unit are monitored, reviewed and where appropriate, an exit strategy is
developed within prescribed timescales
? Accountable for ensuring daily Care and separation unit paperwork is quality
assured and contributes to Segregation Monitoring and Review Group SMARG
and provide monthly reports for the Equality Action Team
? Accountable for the establishment suicides and self-harm, violence reduction,
strategies and ensure that they are implemented across the establishment
? Accountable for contributing towards Death In Custody (DIC) investigations and
use information to update the Safer Custody policy where required
? Accountable for ensuring all statistics and trends in relation to Safer Custody are
monitored and acted upon, such as the use of force
? Accountable for the Review Quality Assurance processes for Use of Force
? Accountable for carrying out briefings on Assessment Care in Custody Teamwork
(ACCT), Security Information Report, observation books and anti-bullying
documentation
? Accountable for managing and quality checking the Cell Sharing Risk Assessments
database
OR-JES-260-JD-B8 : HOFC : Residence & Safety v9.0
? Where commissioned, support and promote the implementation and use of
Restorative Justice (RJ) face to face victim-prisoner conferencing models,
enabling those affected by a particular incident to play a part in repairing the
harm and finding a positive way forward
? Accountable for ensuring that Restoration of Remission is reviewed and
completed in a timely manner
? Accountable for ensuring procedures are in place to monitor the personal officer
scheme or alternative local approach to ensure prisoners’ needs are met
? Ensure Category A procedures are adhered to
Undertake other management tasks including:
? Act as the Governor's representative by chairing adjudications and taking charge
of day-to-day establishment operations as Duty Governor
? Promote Prison Service policy in all activities and behaviours e.g. promote
diversity, decency, safety and reducing re-offending agendas
? Review open Assessment Care in Custody teamwork (ACCT) as and when required
in line with audit baselines
? Provide leadership and management of the Function. Will have the skills to apply
all Human Resources (HR) related policies and practices and be able to carry out
all aspects of people management such as Attendance Management, Disciplinary
Investigations, Performance Management and Staff Appraisals
? Manage Prisoners Complaints Process within the Function
? Responsible for ensuring all litigation claims relevant to the area have been dealt
with in accordance with policy
? Oversee the compilation and regular progress reporting of performance
improvement programmes
? Manage the appropriate authorisation of Financial Compliance Statements
? Manage devolved budgets in accordance with the financial procedures outlined
in the budget delegation
? Ensure that the Function produces and analyses audit and establishment
performance management information identifying variances and areas requiring
improvements
? Contribute to the establishment’s overall achievement of (SDIs) and standards
and be accountable for the performance and delivery of targets relating to the
budget; People Plan for the Function.
? Accountable for all local and national policies relating to the Function, and ensure
procedures implemented are compliant, including the development of new
policies
? Contribute to the development and delivery of the medium-to-long term
strategic and business plan for the establishment, with overall responsibility for
implementation within their Function
? Attend relevant boards/meetings and actively contribute either as chair or team
member
? Responsible for ensuring the defined work areas and associated activities comply
with Health and Safety legislation. Ensure all risk assessments are undertaken
and staff are made aware of their personal responsibility towards Health and
Safety compliance
? Work collaboratively and provide constructive challenge to colleagues to ensure
that their own and other Functions are joined up and together contribute
towards the overall delivery of the establishment’s performance
? Contribute to the preparation of the establishment contingency and emergency
plans and ensure implementation when required.
? Ensure the effective use of staff resources and the provision of training and
annual leave opportunities
? Produce relevant reports as required and ensure that the response to all
correspondence are within agreed timescales
? Carry out investigations and administration in relation to incidents of potential
discrimination and report on findings
? Responsible for ensuring actions arising from Standard Audit, Her Majesty
Inspectorate of Prisons (HMIP) Action Plans, Managing Quality of Prison Life
OR-JES-260-JD-B8 : HOFC : Residence & Safety v9.0
(MQPL) surveys including local Self Audit action plans and Resettlement
strategies are delivered
? Deliver and implement projects as directed by the Governor
? Actively encourage staff engagement within the function to ensure objectives are
met
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation scheme and shall
be discussed in the first instance with the Job Holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Delivering at Pace
? Leadership
? Communicating and Influencing
? Working Together
? Managing a Quality Service
? Changing and Improving
? Making Effective Decisions
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
Job holders must complete specific training in their specialism once they take up post.
Requirements
If Operational
? Must be successfully accredited by passing the Head of Function Assessment
Centre (HFAC), or prior to 2016 be accredited as an Operational Manager (or
in post as a G5 prior to 1999).
? Where HFAC accreditation was gained from 2018, the Incident Management
Silver Command (IMSC) assessment must also be passed to be eligible for
operational Head of Function roles.
? Successful completion of the workbook.
? When transferring to a Young Persons establishment the job holder will be
required to successfully undertake an assessment to demonstrate suitability
to work with Young People.
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
OR-JES-260-JD-B8 : HOFC : Residence & Safety v9.0
Hours of Work
37 hour week
(Unsocial Hours)
Allowances
Required Hours Allowance - TBC by Recruiting Manager
This role requires regularly working unpredictable and unsocial hours and be on call
to attend their place of work at any time. A 17% payment will be paid in addition to
your basic pay to recognise this. Unsocial hours are those hours outside 0700 -
1900hrs Monday to Friday and include working evening, nights, weekends and Bank /
Public holidays.
OR-JES-260-JD-B8 : HOFC : Residence & Safety v9.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Delivering at Pace
Must be successfully accredited by
passing the Head of Function
Assessment Centre (HFAC), or prior to
2016 be accredited as an Operational
Manager (or in post as a G5 prior to
1999).
Leadership
Where HFAC accreditation was gained
from 2018, the Incident Management
Silver Command (IMSC) assessment
must also be passed to be eligible for
operational Head of Function roles.
Communicating and Influencing
Successful completion of the workbook.
Working Together
Job holders must complete specific
training in their specialism once they
take up post.
Managing a Quality Service
When transferring to a Young Persons
establishment the job holder will be
required to successfully undertake an
assessment to demonstrate suitability to
work with Young People.
Changing and Improving
Making Effective Decisions
OR-JES-260-JD-B8 : HOFC : Residence & Safety v9.0