Job Description (JD)
Band 5
Group Profile - Custodial Manager (CM)
Job Description - CM : Regional Search Dog Co-
ordinator
Document Ref.
OR JES 871 JD B5 : CM : Regional Search Dog Co-
ordinator v7.0
Document Type
Management
Version
7.0
Classification
Official
Date of Issue
9th November 2022
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR JES 871 JD B5 : CM : Regional Search Dog Co-ordinator v7.0
Job Description
Job Title
CM : Regional Search Dog Co-ordinator
Group Profile
Custodial Manager
Organisation
First Line Management
Level
Band
5
Overview of the
This is an operational role based in a Region that provides first
job
line management to dog handlers and trainers.
Summary
The job holder will ensure the implementation and development
of the Regional Search Dog Strategy. They will also monitor the
ongoing effectiveness and efficiency of search dogs and
handlers, ensuring that systems are in place for the development
and training of the same.
The job holder will be required to undertake incident
management response (Silver/Bronze) and undertake Orderly
Officer duties via the establishment's rota. In addition to this, the
job holder may be required, on a rotational basis, to be
responsible for the establishment during the night period. This
requirement will be based upon local risk assessment and
establishment complexity.
This is an operational job with line management responsibilities
and is rotational.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
• Undertake Orderly Officer duties when scheduled to do so,
ensuring that the establishment's regime is delivered
effectively and that any operational decisions or incidents are
managed in line with contingency plans, seeking advice from
the Duty Governor/Manager when required.
• Responsible for the management of all staff within their
hierarchy. This includes staff performance, development and
annual appraisal through to sickness absence management
and managerial enquiries.
Manage the day to day coordination of the Regional Dog Search
including:
• Manage resources to combat threats to security within
Regional establishments.
• Co-ordinates and plans large lock down searching of
establishments, after analysis of intelligence and advising
Head of Security, briefing and de-briefing of staff and senior
managers.
• Work collaboratively with other partnership agencies.
OR JES 871 JD B5 : CM : Regional Search Dog Co-ordinator v7.0
• Contributes to the development and delivery of the business
vision and strategy and plan for the Region. Advises and acts
as a single point of contact for the Region.
• Ensures and plans delivery of training and facilitate licensing
of all Prison Service Search Dogs.
• Manage the procurement of suitable dogs for the Region,
including re-homing unsuitable/retired dogs.
• Ensure all dog handlers within the Region are aware of their
responsibilities in relation to the care and welfare of their
dogs.
• Responsible for development of new search dog techniques.
• Development of the Regional Training plan.
Undertake other management tasks including:
• Assist the Head of Function in developing and delivering
processes to protect the security of the establishment.
• Ensure that all staff supervise, manage and control prisoners
decently, lawfully, safely and securely whilst carrying out all
activities.
• Work collaboratively with other managers.
• Promote Prison Service policy in all activities and behaviours
by promoting diversity, decency, safety and reducing re-
offending agendas.
• Ensure procedures are in place to monitor the personal officer
scheme, ensuring prisoners’ needs are met.
• Responsible for incident management documentation and
logging onto the Incident Reporting System (IRS).
• Ensure actions arising from Standard Audit, His Majesty’s
Inspectorate of Prisons (HMIP) Action Plans, Managing
Quality of Prison Life (MQPL) surveys including Local Self
Audit Action Plans and Resettlement strategies are delivered.
• Plan staff rotas/self-rostering and work activity to plan and
manage delivery of the regime.
• Review open Assessment Care in Custody Teamwork (ACCT)
paperwork.
• Investigate and manage prisoners’ complaints within the
group.
• Ensure all HMPPS standards and Service Delivery Indicators
(SDIs) are implemented and managed within the relevant work
area.
• Ensure all national and local policies/procedures are
implemented and compliant with National Security Framework
(NSF) and Local Security Strategy (LSS).
• Attend relevant boards/meetings, as directed by line manager.
• Provides management and direction to staff within their area of
responsibility through briefings, building informal and formal
relationships and effective communication.
• Produce relevant reports as required and ensure the response
to all correspondence is within agreed timescales.
• Manage resources to deliver the activities within the area of
responsibility and contribute to the short-to-medium term
business planning process.
OR JES 871 JD B5 : CM : Regional Search Dog Co-ordinator v7.0
• Manage a safe working environment for staff, prisoners and
visitors. Ensure Health and Safety legislation is followed
ensuring Safe Systems of Work (SSOW) and risk
assessments are completed in a timely manner and any faults
reported promptly.
• Contribute to prisoner reports including sentence planning and
parole reports when required.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Behaviours
• Making Effective Decisions
• Leadership
• Communicating and Influencing
• Working Together
• Developing Self and Others
• Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential
• Must have thorough knowledge of all security, safety,
Experience
custodial procedures and Service Delivery Indicators (SDIs)
relating to area of work.
• Able to deal effectively and assertively with staff at all levels.
• Information collation and analysis.
Technical
• Use of Force training
Requirements
• Must be a fully trained prison officer
• Successfully completed either the SO or CM assessment
• Successful completion of the workbook
• Able user of MS Word and MS Excel
Ability
Minimum
Please do not alter this box
Eligibility
• All candidates are subject to security and identity checks prior to
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
OR JES 871 JD B5 : CM : Regional Search Dog Co-ordinator v7.0
Hours of Work
37 hour working week (standard).
(Unsocial Hours)
Allowances
HMPPS Staff on closed pay structures only:
Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible
for the two protected pensionable additional committed hours
(ACHP). They will work a 39 hour week consisting of the
standard 37 hour week and a further 2 additional hours (ACHP)
paid at plain time pensionable rate.
Unsocial Hours Working
This role requires working regular unsocial hours and a payment
at the current approved organisation rate will be made in addition
to your basic pay to recognise this. Unsocial hours are those
hours outside 0700 - 1900hrs Monday to Friday and include
working evenings, nights, weekends and Bank/Public Holidays.
OR JES 871 JD B5 : CM : Regional Search Dog Co-ordinator v7.0
Success Profile
Strengths
It is advised
Behaviours
Ability
Experience
Technical
strengths are
chosen locally,
recommended 4-8
Making Effective Decisions
Must have thorough
knowledge of all security,
safety, custodial
Use of Force training
procedures and Service
Delivery Indicators (SDIs)
relating to area of work
Leadership
Able to deal effectively and Must be a fully trained prison
assertively with staff at all
officer
levels
Communicating and
Information collation and
Successfully completed either
Influencing
analysis
the SO or CM assessment
Working Together
Successful completion of the
workbook
Developing Self and Others
Able user of MS Word and MS
Excel
Managing a Quality Service
OR JES 871 JD B5 : CM : Regional Search Dog Co-ordinator v7.0