Job Description (JD)
Band 6
Group Profile: Advisor - Project Advisor
Job Description - A: Project Advisor
Document Ref.
OR-JES-3148 JD B6 A: Project Advisor
Document Type
Management
Version
1.0
Classification
Official
Date of Issue
23 May 2024
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-3148 JD B6 A: Project Advisor v1.0
Job Description
Job Title
A: Project Advisor
Group Profile
Advisor
Organisation
First Line Management 5-6
Level
Band
6
Overview of the
HMPPS has a number of projects working with MoJ/HMPPS
job
functions and programme leads to ensure a picture of change
impacting HMPPS is understood, ensuring change can be
triaged, prioritised and effectively delivered.
The Project Advisor will have a deep knowledge in a specific
area to utilise their expertise for the guidance and benefit of
stakeholders, to contribute to HMPPS short and long-term
success. Meeting with stakeholders to support the reaching of
ultimate goals. They draw from their experience, expertise, and
perspective to help clients shape their goals and craft purposeful
next steps. When issues arise, Project Advisors work with their
clients to devise tangible solutions and support the running of
projects or initiatives on a day-to-day basis on behalf of the
Project Lead.
Job holders are responsible for supporting processes that ensure
the project produces the required products within the specified
tolerances of time, cost, quality, scope, risk and benefits.
This is a non-operational non-rotational role based in an
establishment.
Summary
The Project Advisor role is responsible for providing essential
project management support to the Project Lead, Programme
Manager, Programme Director and Programme Board to ensure
that progress is maintained, and risks and costs are
managed effectively.
The role involves providing professional, efficient and
effective support service to Project Leads on the programme and
close working and liaison with key stakeholders which may
include Programme Management Office and Programme
Manager. With responsibility for developing key relationships
with individual Single Point of Contacts and the wider project
leads and sponsors.
The Project Advisor will need to work closely with stakeholders
and wider functions as well as external stakeholders in order to
progress activities and deliverables within the project.
OR-JES-3148 JD B6 A: Project Advisor v1.0
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
• Working closely with stakeholders including Prisons,
Probation, HQ, Youth Custody and others to support the
development of resources, work packages and
deliverables.
• Providing effective project support services including
monitoring of the project plan and managing the project
RAID log.
• Leading on project related logistical arrangements
including ensuring stakeholder meetings are scheduled
and actions are accurately recorded and managed.
• Maintaining all project documentation and being
responsible for change control and configuration
management of all project documentation including the
Plans, PIDS and associated project documentation.
• Providing administrative support including
coordinating, attending and minuting meetings and
proactively managing the actions produced by the various
meetings attended.
• Supporting the production of a gap analysis to help
inform project deliverables and any additional needs to
enable successful delivery.
• Supporting the maintenance of the project’s resource
plan, ensuring the resource profile matches the needs of
the project; maintaining a view of resource commitments
on business-as-usual activities, assisting as needed with
the acquisition and allocation of resources.
• Supporting the development of the benefit profiles in line
with the project’s benefits realisation plan; tracking and
reporting the status of benefits realisation.
• Leading the internal ‘lessons learned’ process, including
assuring that recommendations are followed up.
• Leading on delivery progress reporting and supporting
workstream leads with planning and risks and issue
management. This includes collating, reviewing, analysing
and monitoring outcomes and data for planned activities,
risks and benefits and providing information to HMPPS,
MoJ and other key stakeholders, including producing
briefing and draft board papers.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
OR-JES-3148 JD B6 A: Project Advisor v1.0
Behaviours
• Seeing the Big Picture
• Working Together
• Communicating and Influencing
• Delivering at Pace
Strengths
Note: we recommend you choose 4 to 8 strengths locally - select
from the list of Civil Service strength definitions on the intranet.
Ability
Experience
• Project Management experience
• Sound project product knowledge
Technical
• Project Management Qualification (or be willing to undertake
training on the programme)
Minimum
Please do not alter this box
Eligibility
• All candidates are subject to security and identity checks prior to
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours)
Allowances
To be used by the JES Team only
OR-JES-3148 JD B6 A: Project Advisor v1.0