Job Description (JD)
Band 5
Group Profile - Custodial Manager (CM)
Job Description - CM : Nights
Document Ref.
OR-JES-449-JD-B5 : CM : Nights v7.0
Document Type
Management
Version
7.0
Classification
Official
Date of Issue
1 August 2019
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-449-JD-B5 : CM : Nights v7.0
Job Description
Job Title
CM : Nights
Group Profile
Custodial Manager
Organisation Level
First Line Management
Band
5
Overview of the job
This is a management job in an establishment.
Summary
The job holder will be responsible for the establishment during the night period and
provide first line management for Prison Officers, Operational Support Grades and
other staff within the establishment.
They will manage the delivery of the regime, work routines and activities to ensure
all local and national guidelines, policies and quality standards are maintained in
order that tasks are carried out effectively and efficiently.
The job holder will be required to undertake incident management response
(Silver/Bronze) and undertake Orderly Officer duties via the establishment's rota. In
addition to this, the job holder may be required, on a rotational basis, to be
responsible for the establishment during the night period. This requirement will be
based upon local risk assessment and establishment complexity.
This is an operational job with line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Ensure that the establishment's regime during the night period is delivered
effectively and that any operational decisions or incidents are managed in line
with contingency plans, seeking advice from the Duty Governor/Manager when
required.
? Responsible for the management of all staff within their hierarchy. This includes
staff performance, development and annual appraisal through to sickness
absence management and managerial enquiries.
? Manage and direct staff on issues relating to prisoners, operation of the
establishment in patrol state and respond to incidents which will need to be
reported to the oncoming Duty Governor in the security log book.
? Manage availability of staff, conforming with Minimum Staffing Levels; deciding
on short term priorities during the night shift to ensure best deployment of
available resources.
? Manage key, radio and establishment roll checks as set out in the Local Security
Strategy and National Security Framework.
? Supervise contractors working at night within the establishment in accordance
with any specific risk assessment.
? Ensure those prisoners on constant watch/supervision are checked by night staff.
? Organise and dispatch any emergency escorts at night ensuring they are
adequately staffed and that the on-call Duty Governor is kept informed.
? Complete a thorough check of all open Assessment Care in Custody and
Teamwork (ACCT) forms ensuring that observations are being carried out as
noted in the care plan and that they have been correctly recorded.
? Ensure regular checks of high security prisoners ensuring all High Risk books have
been endorsed which will include Category A prisoners.
? Responsible for the application of rules and guidance to staff when managing
disruptive behaviour by prisoners on nights.
OR-JES-449-JD-B5 : CM : Nights v7.0
Undertake other management tasks including:
? Ensure that all staff supervise, manage and control prisoners decently, lawfully,
safely and securely whilst carrying out all activities.
? Work collaboratively with other managers.
? Promote Prison Service policy in all activities and behaviours by promoting
diversity, decency, safety and reducing re-offending agendas.
? Responsible for incident management documentation and logging onto the
Incident Reporting System (IRS).
? Ensure actions arising from Standard Audit, Her Majesty’s Inspectorate of Prisons
(HMIP) Action Plans, Managing Quality of Prison Life (MQPL) surveys including
Local Self Audit Action Plans and Resettlement strategies are delivered.
? Plan staff rotas/self-rostering and work activity to plan and manage delivery of
the regime.
? Review open Assessment Care in Custody Teamwork (ACCT) paperwork.
? Investigate and manage prisoners’ complaints within the group.
? Ensure all HMPPS standards and Service Delivery Indicators (SDIs) are
implemented and managed within the relevant work area.
? Ensure all national and local policies/procedures are implemented and compliant
with National Security Framework (NSF) and Local Security Strategy (LSS).
? Attend relevant boards/meetings, as directed by line manager.
? Provide management and direction to staff within their area of responsibility
through briefings, building informal and formal relationships and effective
communication.
? Produce relevant reports as required and ensure the response to all
correspondence is within agreed timescales.
? Manage resources to deliver the activities within the area of responsibility and
contribute to the short-to-medium term business planning process.
? Manage a safe working environment for staff, prisoners and visitors. Ensure
Health and Safety legislation is followed ensuring Safe Systems of Work (SSOW)
and risk assessments are completed in a timely manner and any faults reported
promptly.
? Contribute to prisoner reports including sentence planning and parole reports
when required.
? Carry out investigations as directed by commissioning authority.
? Knowledge and awareness of Regulation of Investigatory Powers Act (RIPA)
legislation.
? Undertake all duties around Managing Challenging Behaviour.
? Discharging prisoners.
? Carry out management checks as required, including those for Cell Sharing Risk
Assessment (CSRA) and Incentives and Earned Privileges (IEP).
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Making Effective Decisions
? Leadership
? Communicating and Influencing
? Working Together
? Developing Self and Others
? Managing a Quality Service
OR-JES-449-JD-B5 : CM : Nights v7.0
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
? Must have thorough knowledge of all security, safety, custodial procedures
and Service Delivery Indicators (SDIs) relating to area of work.
? Able to deal effectively and assertively with staff at all levels.
? Information collation and analysis.
Technical
? Use of Force training
Requirements
? Must be a fully trained prison officer
? Successfully completed either the SO or CM assessment
? Successful completion of the workbook
? Able user of MS Word and MS Excel
Ability
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week (standard).
(Unsocial Hours)
Allowances
HMPPS Staff on closed pay structures only:
Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible for the two
protected pensionable additional committed hours (ACHP). They will work a 39 hour
week consisting of the standard 37 hour week and a further 2 additional hours
(ACHP) paid at plain time pensionable rate.
Unsocial Hours Working
This role requires working regular unsocial hours and a 17% payment will be paid in
addition to your basic pay to recognise this. Unsocial hours are those hours outside
0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends
and Bank/Public holidays.
OR-JES-449-JD-B5 : CM : Nights v7.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Making Effective Decisions
Must have thorough
knowledge of all security,
safety, custodial procedures
Use of Force training
and Service Delivery
Indicators (SDIs) relating to
area of work
Leadership
Able to deal effectively and
Must be a fully trained prison
assertively with staff at all
officer
levels
Communicating and
Information collation and
Successfully completed either the
Influencing
analysis
SO or CM assessment
Working Together
Successful completion of the
workbook
Developing Self and Others
Able user of MS Word and MS
Excel
Managing a Quality Service
OR-JES-449-JD-B5 : CM : Nights v7.0