Job Description (JD)
Band 4
Group Profile - Prison Officer Specialist (POS)
Job Description -POS : Prison Offender Manager
Document Ref.
OR-JES-2254-JD-B4 : POS : Prison Offender Manager v2.0
Document Type
Management
Version
2.0
Classification
Official
Date of Issue
1 March 2019
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-2254-JD-B4 : POS : Prison Offender Manager v2.0
Job Description
Job Title
POS: Prison Offender Manager
Group Profile
Prison Officer Specialist
Organisation Level
Delivery
Band
4
Overview of the job
The job holder will contribute to and lead the management and assessment of
selected low to medium risk prisoners and prepare, implement, review and evaluate
their sentence plans with them. The job holder will build effective, appropriate and
supportive relationships with prisoners, with the aim of reducing re-offending.
The job holder will act in a supportive role only to probation officers in the case
management of medium to high risk prisoners. The job holder will have undergone
selection and additional training to carry out this specialist delivery job as a Prison
Offender Manager to prisoners. This is an operational job with no line management
responsibilities but with supervisory responsibilities when required.
Will have regular prisoner facing activities/duties.
Summary
Typical tasks associated with this role include:
? Supervise, manage and control prisoners decently, safely and securely whilst
carrying out all activities.
? Understand, apply and conform to national and local polices.
? Establish, develop and maintain professional relationships with prisoners and
staff.
? Maintain and update systems in line with local agreements.
? Prepare relevant documentation to managers for verification/quality
checking purposes.
? Attend and contribute to relevant meetings as required.
? Exercise the powers of a Constable.
? Conduct searches on prisoners, staff and visitors as required.
? Undertakes ‘first on scene’ incident response.
To assess and manage the risk posed by offenders to protect victims of crime and
the general public by:
? Providing information and advice to other criminal justice agencies and
partner organisations.
? Supervise offenders during custodial sentences.
? Contribute to the management of risk.
? Work with other agencies and groups to prevent reoffending and meet the
needs of victims and offenders.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
•
To undertake the full range of offender management tasks with low to
medium risk cases.
•
No ownership of high risk cases will be held, but support to probation
officers in the case management of high risk prisoners will be given when
required.
OR-JES-2254-JD-B4 : POS : Prison Offender Manager v2.0
•
As Prison Offender Manager, be involved in all relevant processes in the
prison such as ACCT and violence reduction/anti-bullying for those within
your case load, if this is applicable.
•
Act as the ACCT Case Manager for individuals if appropriate (Prison
Offender Managers should not routinely be used as ACCT Case Managers,
only when appropriate to do so).
•
Interview prisoners within prescribed timescales of their arrival. Set and
review targets with prisoners and update case management notes on
PNOMIS or relevant IT systems.
•
Use the Offender Assessment System (OASys) to identify risks and manage
offenders appropriately.
•
Obtain further information if required from outside agencies to complete a
comprehensive OASys report.
•
Lead the sentence planning meeting in order to prepare and review
appropriate plans.
•
Coordinate the activities within the sentence plan through liaison with
prisoners and other departments and agencies, including gathering and
exchanging information and understanding/investigating conflicting
opinions on prisoner progress.
•
Encourage and support prisoner to participate in education, interventions
and workshops as defined within the sentence plan. Develop strategies to
assist prisoners to overcome reluctance to attend.
•
To provide professional advice and assessment, including written reports to
criminal justice agencies and partner organisations.
•
Liaise with the Community Offender Managers regarding Release on
Temporary Licence (ROTL) and Home Detention Curfew (HDC). Make
recommendations to the Governor on suitability for early release. Inform
relevant agencies of release dates and address of prisoners considered a
risk on release.
•
Support Community Offender Managers with the delivery of plans to enable
recalled prisoners to be re-released.
•
Complete all paperwork for the cases, including lifer and ISP specific
paperwork in line with relevant policies, standards and set timescales.
•
Highlight any prisoner who gives significant concerns by their behaviour to
the Heads of Offender Management or Orderly Officer. Concerns may be
for a variety of issues, for example, any prisoner who has presented in the
past risk of suicide or self-harm, or if there are any outstanding concerns
with regards to victims or further offences and racial harassment.
•
Contribute to and attend Multi-Agency Public Protection Arrangements
(MAPPA) Boards and work with all relevant external agencies to protect the
public when releasing prisoners under MAPPA.
•
Liaise with the Foreign National Department or UK Border Agency regarding
foreign national prisoners, as appropriate.
•
Instigate public protection child contact checks and share relevant
safeguarding information with authorities.
•
Undertake the role of the Resettlement Manager for prisoners on the
specified caseload. Forge, develop and maintain the links between the
programmes, the progress or otherwise made by the participants, and the
prisoner’s ongoing path through their sentence.
•
To work collaboratively with colleagues and maintain effective team
relationships, in particular with Key Workers.
•
Demonstrate pro-social modelling skills by consistently reinforcing pro-
social behaviour and attitudes and challenging anti-social behaviour and
attitudes.
•
To use computer based systems to produce, update and maintain records
and other documentation within agreed timescales.
•
To work within the aims and values of HMPPS.
Undertake other tasks including:
? Supervise, manage and control prisoners decently, lawfully, safely and
securely whilst carrying out all activities.
? Exercise the powers of a Constable.
? Conduct searches on prisoners, staff and visitors as required.
OR-JES-2254-JD-B4 : POS : Prison Offender Manager v2.0
? Undertake external escorts.
? Undertakes ‘first on scene’ incident response.
? Maintain and update systems in line with local agreements.
? Prepare relevant documentation for managers for verification/quality
checking purposes.
? Attend and contribute to relevant meetings as required.
? Complete and update Personal Emergency Evacuation Plan.
? Establish, develop and maintain professional relationships with prisoners
and staff.
? Understand and comply with national/local policies and legislation.
When required act as a Supervising Officer (SO) as per the following job descriptions:
? SO : Safe, Decent and Secure
? SO : Operations
? SO : Special Unit
? SO : Category A Escorts
? SO : Regime
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
Competencies
For the purpose of selection the following competencies will be measured:
? Making Effective Decisions
? Collaborating and Partnering
? Showing Drive and Resilience
? Caring
? Persuading and Influencing
? Acts with Integrity
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up
post.
? All external candidates are subject to 6 months’ probation. Internal
candidates are subject to probation if they have not already served a
probation period within HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS considers to be racist.
OR-JES-2254-JD-B4 : POS : Prison Offender Manager v2.0
Essential Skills/
Essential Skills
Qualifications/
? Ability to analyse complex information in order to make assessments and
Accreditation/
decisions.
Registration
? Ability to communicate clearly verbally and in writing with offenders,
professionals, and at hearings such as Parole Boards.
? Ability to empathise constructively with people from diverse backgrounds.
? Experience of working with a diverse range of people who have experienced a
range of social/personal difficulties, and of using tact and discretion when
dealing with confidential and sensitive issues.
? Understanding of factors related to offending, e.g. substance misuse,
accommodation issues.
? Understanding of and commitment to the principles of case management.
? Knowledge and understanding of risk management/risk assessment pertaining to
offenders and the impact on victims of crime.
? Experience in planning and coordinating work.
? Experience of working with groups or individuals in order to motivate and
change behaviour.
? Experience of working with diverse communities including promoting equality
and valuing diversity.
? Knowledge and understanding of the work of the criminal justice system.
? Experience of working with people who have committed offences.
? Have received Women Awareness Staff Training (WASP) if working in a female
establishment.
? Have received Juvenile Awareness Staff Programme (JASP) and child protection
training if working in a Juvenile establishment.
? A working knowledge of relevant legislation and National Standards.
? Knowledge of Evidence Based Practice and risk/needs assessment tools.
? The ability to complete all mandatory training as required to support the job
role.
? An ability to fulfil all spoken aspects of the role with confidence through the
medium of English or (where specified in Wales) Welsh.
Desirable
Higher level academic qualification(s).
Eligibility
To be eligible, officers will have successfully completed Prison Officer Entry Level
Training (POELT) and completed their probationary period as a prison officer as well
as achieved a Level 3 qualification in the Management and Care of Individuals in the
Custodial Environment (or equivalent i.e. CCNVQ) or will have been in post prior to
2007.
Will be competent in custodial procedures, including dynamic risk assessment and
must be trained and annually refreshed in control and restraint techniques.
Staff working in establishments who were mapped to a Band 4 Supervising Officer or
Facilities and Services Supervisor role as part of the F&S restructuring process and
staff who have re-graded to Band 4 from a higher grade are not required to complete
the qualification as they have previously worked at an equivalent level (or higher).
When transferring to a Young Persons establishment the job holder will be required
to successfully undertake an assessment to demonstrate suitability to work with
Young People.
OR-JES-2254-JD-B4 : POS : Prison Offender Manager v2.0
Hours of Work and
37 hour working week (standard).
Allowances
HMPPS staff on closed pay structures only:
Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible for the two
protected pensionable additional committed hours (ACHP). They will work a 39 hour
week consisting of the standard 37 hour week and a further 2 additional hours
(ACHP) paid at plain time pensionable rate.
Unsocial Hours Working
This role requires working regular unsocial hours and a 17% payment will be paid in
addition to your basic pay to recognise this. Unsocial hours are those hours outside
0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends
and Bank/Public holidays.
OR-JES-2254-JD-B4 : POS : Prison Offender Manager v2.0