MoJ Business Architecture & Transformation (BAT) Directorate Role Profile

Overview

The Business Architecture and Transformation Directorate will support and work with the MoJ leadership team, and in turn advise ExCo, on the people, skills, capability, resilience, and infrastructure needed across the department to put us in the best possible place to deliver for the current and future Governments. We will work alongside and in partnership with functions and business areas to ensure the machinery of the department is efficient but maintains a strong ‘people first’ culture.

Team Overview

The Business Effectiveness Division is a small, well-established team at the heart of the MoJ within the Chief Operating Officer business group, which supports the department to deliver its vital agenda through timely and transparent decision-making. The team reviews, researches and proposes evidence-based solutions to improve processes, working relationships and effective operation of the department. It facilitates regular forums and activities to draw together policy, strategy, agencies, and functions to collaborate towards business-wide system effectiveness. The team’s remit includes the government’s Places for Growth (PfG) agenda, supporting the MoJ family to meet associated targets set for departments.

The role holder will work closely with the G7 to support the development and delivery of the PfG agenda, working collaboratively with both MoJ colleagues and across government. The postholder will be responsible for leading aspects of drafting, data and governance reporting, engagement with stakeholders and strategy compliance. This means the successful candidate will be a proactive self-starter, with strong attention to detail, political and organisational awareness, comfortable working at pace and at times navigating through ambiguity.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

• Drafting - Preparation of PfG communications for different audiences, including MoJ intranet, staff sessions, DTUS briefing, senior stakeholder meetings and Boards. Drafting briefings for senior leaders and Ministers, responding to parliamentary correspondence and Freedom of Information requests.

• Problem Solving - finding solutions to complex and unclear situations where there is no known precedent or obvious policy or process solution, thinking strategically to consider how the team can best deliver the solutions, including delivering through others.

• Engagement - Stakeholder engagement across the MoJ family, its agencies and arm’s length bodies (via Public Bodies Centre of Expertise team), and other key stakeholders internally, to drive forward the ambitions and targets set out in the government’s Places for Growth agenda, gather data and progress updates. Support the organisation of stakeholder meetings, workshops and forums, ensuring actions and outcomes are recorded and followed up.

• Collaboration - with MoJ Property, People & Capability, and with others in the BAT Directorate. To identify and develop options and solutions that support MoJ to meet PfG, Plan for London, the Place agenda, and regionalisation outcomes and targets (as confirmed by ExCo and Cabinet Office)

• Planning & Delivery Support - Supporting the Delivery Office and associated activity across the PfG agenda, including day to day monitoring of PfG commitments and milestones, updating tracking tool and dashboards with accurate, timely information. Identifying risks and issues at an early stage and flagging them for resolution, escalating as appropriate.

• Analysis & Reporting - Work with analytical colleagues to collect, collate and present data that supports evidence-based decision-making on PfG and regionalisation priorities. Draft clear and concise reports, presentations, and briefings for senior colleagues, ensuring accuracy and accessibility.

• Continuous Improvement - Support lessons-learned exercises and contribute to improvement activities, helping to refine processes and tools. Actively seek opportunities to apply innovative approaches, including digital and AI-enabled solutions, to improve efficiency and outcomes.

Expectations of post holder in executing the role

• Working discreetly and handling confidential information is a critical element of this role, as is the ability to prioritise and manage a complex and demanding workload.

Please note, this is a general overview and is not intended to be exhaustive and will be subject to amendment/change depending on priorities and resource within the team.    

Travel

Travel will be required on an ad hoc basis to attend team meetings within MoJ’s national network of collaboration centres and satellite offices. 

Skills and Experience

Essential

You should have:

• Excellent written and oral communication skills, including the ability to draft high quality written briefings and submissions that clearly deliver key messages and advice to the appropriate audience. Confidence in drawing on a range of evidence and analysis to deliver high-quality, innovative and inclusive advice (assessed via the behaviour communicating and influencing).

• Strong interpersonal skills and the ability to build and maintain positive working relationships quickly and effectively with a wide range of stakeholders at varying levels of seniority. The ability to evidence how your work fits into government and the department’s priorities, and provide strategic insight, drawing on your understanding of the wider context to ensure your work is clear, effective and relevant (assessed via the behaviour seeing the bigger picture).

• Excellent organisational and prioritisation skills to meet deadlines on multiple pieces of high-quality work and confidently manage conflicting priorities (assessed via the behaviour delivering at pace).

• Strong problem-solving skills, bringing structure to complex issues and able to draw sound conclusions. An ability to understand data and be insights-driven, with experience of evidence-based decision making to anticipate and shape the impact of implementation (assessed via the behaviour making effective decisions).

Application Process

You will be assessed against the Civil service success profiles framework.

Sift:

Behaviours

Each essential criteria point is linked to a specific behaviour (noted above). Applicants will be expected to demonstrate the essential criteria within the application behaviour responses.

Please provide 250-word examples of how you have met each one of the following behaviours:

• Communicating & Influencing (Lead Behaviour)

• Seeing the Big Picture  

• Delivering at Pace

• Making Effective Decisions 

Experience

Please provide an anonymised copy of your CV

Please note that in the event of a large number of applications being received we may run the initial sift on the lead Behaviour: Communicating & Influencing.

Interview:

Candidates invited to interview will be assessed on Strengths and the following Behaviours:

• Communicating & Influencing (Lead Behaviour)

• Seeing the Big Picture  

• Delivering at Pace

• Making Effective Decisions 

Interviews will be held virtually via MS Teams.

If you require any further information, please contact Sofia Shariff (sofia.shariff@justice.gov.uk)