Ministry of Justice

Job Title/ Position:  Project Support, People Inclusion and Potential (PIP) team

Band/Grade:  HEO

Number of Vacancies:  1

Business Group:  COOG

Directorate:  Financial Management & Control, Finance Function, MoJ

Location:  National

Hours:  37

Working Pattern:  Permanent 

Role Type/ Team:  Business Improvement Group

Ministry of Justice an Inclusive Employer

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer of choice and ensuring equity of opportunity for all. We welcome the unique contribution diverse applicants bring in terms of their culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor. To find out more about how we champion diversity and inclusion in the workplace please visit

https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Overview

The Ministry of Justice (MOJ) is here to protect the public, reduce offending, and deliver swift access to justice. We are responsible for:

• prisons
• probation
• courts and tribunals
• a range of services to help victims of crime, children, vulnerable people, and those seeking access to justice.

The Ministry of Justice sits at the heart of public service delivery and the government’s wider social reform agenda, working to protect and advance the principles of justice. The department has been at the forefront of the Government’s wider efficiency agenda making finance roles an exciting and challenging opportunity.

The Ministry’s functional model for finance brings together specialists into a single, unified team across the Department with the vision of putting finance at the heart of decision making. The People Inclusion and Potential (PIP) team is part of Finance Transformation which is how we are delivering the change. 

PIP deliver capability and professionalism to the department’s finance function, providing resources to support recruitment, retention, capability, and talent management for both finance-qualified and non-qualified colleagues.

PIP support the function to grow a diverse, skilled, and joined up workforce of flexible, high performing individuals to improve performance and drive the MoJ Finance agenda. PIP encourage a learning and development culture across MoJ finance function and put both finance-qualified and non-qualified colleagues at the heart of our services, so that the right people are in the right roles, at the right time, with the right skills for today and the future.

Role Purpose

This role supports the design and delivery of learning, capability, and engagement activity across the Finance Function to build professional skills, digital confidence, and organisational resilience. The post holder will work collaboratively with stakeholders to identify capability needs, coordinate development initiatives, and support colleagues through change. They will use data and feedback to improve delivery, ensuring activities are effective, accessible, and aligned with organisational priorities.

You will work to the SEO Culture and Engagement Lead but will also work closely with the SEO Capability Lead.

The post would suit a creative, flexible self-starter who is looking to develop their management and leadership skills in a delivery team operating in a high-profile area of work. Strong interpersonal, organisational and communication skills are important, as the role involves working with staff of all grades to identify the function’s capability needs, and delivering events which meet those needs. You will be confident handling and analysing the data which provides the evidence base for the team’s activities.

You will be required to travel to London offices on approximately a quarterly basis.

Responsibilities

Key responsibilities will include:

Digital Confidence and Transformation Support

• Support the delivery of the Digital Confidence & Skills engagement strategy, ensuring learning opportunities and resources are visible, clear, and up to date, including maintaining SharePoint content.
• Coordinate and develop the Tech Champions network, using feedback to inform digital confidence initiatives.
• Assist in the development and delivery of change management tools and training to support the function during transformation and adapting to organisational change with confidence.

Design & Deliver Innovative Learning and Development

• Work collaboratively with others to identify and coordinate learning and development activities across the finance function, including Continuous Professional Development and internal events.
• Design and deliver learning solutions, including e-learning packages, for the Finance Function working with subject matter experts to meet identified capability needs.
• Lead and develop the finance function networking schemes to support learning, collaboration and support between colleagues that assist their personal development.
• Contribute to the delivery and continuous improvement of induction and resourcing activities, using feedback to enhance the experience for new joiners.

Stakeholder Engagement and Collaboration

• Build and maintain effective working relationships with stakeholders to support delivery of capability initiatives and respond to business needs.
• Work collaboratively across teams to ensure learning activity is aligned and effectively delivered.

Capability Analysis and Continuous improvement

• Deliver capability gap analysis activity across the finance function, helping to identify trends and inform content and improvements to the learning and events programme.
• Gather and analyse engagement data to assess the effectiveness of team activities, identify influential factors and recommend practical improvements.

Essential Criteria

Although this is a role within the Finance Function no professional qualification is required. A background in learning and development or HR could be useful.

An understanding of how the Finance Function operates is important in order to engage stakeholders effectively and understand their needs. An awareness of the Government Finance Function’s (GFF) people and capability strategy will be needed.

• Strong digital and technical capability, with a clear understanding of how digital capability, confidence and culture enable organisational transformation. [Developing self and others]
• Proactive, adaptable and collaborative approach to continuous improvement and align activity to wider Finance, MoJ and cross-government priorities. [Changing and Improving]
• Ability to interpret and present data clearly to inform and confidently make evidence-based recommendations with a high attention to detail and commitment to quality service delivery. [Changing and Improving]
• Strong written and verbal communication, engagement, and networking skills to influence effectively with a diverse range of stakeholders. [Communicating & influencing]
• Excellent organisational and prioritisation skills. [Delivering at pace]
• A self-starter, with the energy, enthusiasm, and the ability to think innovatively and creatively. [Delivering at pace]

Assessment Process:

You will be required to provide evidence of the following Behaviours during the assessment process:

Changing and improving

Work with others to identify areas for improvement and simplify processes to use fewer resources. Use technology where possible to increase efficiency. Encourage ideas for change from a wide range of sources. Clearly explain the reasons for change to colleagues and how to implement them, supporting individuals with different needs to adapt to change. Encourage an environment where colleagues know that they can challenge decisions and issues safely. Take managed risks by fully considering the varied impacts changes could have on the diverse range of end users.

Communicating and Influencing

Communicate in a straightforward, honest and engaging manner - choosing appropriate styles to maximise understanding and impact. Encourage the use of different communication methods, including digital resources and highlight the benefits, including ensuring cost effectiveness. Ensure communication has a clear purpose and takes into account people’s individual needs. Share information as appropriate and check understanding. Show positivity and enthusiasm towards work, encouraging others to do the same. Ensure that important messages are communicated with colleagues and stakeholders respectfully, taking into consideration the diversity of interests.

Developing Self and Others

Identify capability gaps for yourself and your team. Ensure development objectives are set and achieved to address any gaps and enable delivery of current and future work.  Take time to coach, mentor and develop other colleagues to support succession planning. Promote inclusiveness by respecting different personal needs in the team and use these to develop others. Reflect on your own work, continuously seek and act on feedback to improve own and team’s performance.

Delivering at Pace

Show a positive approach to keeping the whole team’s efforts focused on the top priorities. Promote a culture of following the appropriate procedures to ensure results are achieved on time whilst still enabling innovation. Ensure the most appropriate resources are available for colleagues to use to do their job effectively. Regularly monitor your own and team’s work against milestones ensuring individual needs are considered when setting tasks. Act promptly to reassess workloads and priorities when there are conflicting demands to maintain performance. Allow individuals the space and authority to meet objectives, providing additional support where necessary, whilst keeping overall responsibility.

Please refer to the CS Behaviours framework for more details, including by grade:

https://www.gov.uk/government/publications/success-profiles/success-profiles-civil-service-behaviours#why-we-assess-behaviours

On application, please provide:

• a statement of suitability (500 words max) to describe how your knowledge, skills and experience make you a great candidate for this role.
• evidence for the four behaviours.
• If a large number of applications are received the panel will do an initial sift on the statement of suitability only.

Interview

If you are successful at sift stage you will be invited for interview, where you will be tested on all four behaviours, and strengths.  

Behaviours

• Changing and improving 
• Communicating and Influencing 
• Developing Self and Others
• Delivering at Pace

Strengths are not shared prior to interview.

If you would like to take the opportunity to discuss the role in further detail, please contact Anna Payne anna.payne@justice.gov.uk