PS Job Description (JD)

PS Band 3

Directorate: HMPPS Wales, SSAA

Job Description: Project Officer

Produced by Job Evaluation Assurance and Support Team

Authorised by Reward Team

JD Evidence

PS Job Description

Job Title	Project Officer
Directorate	HMPPS Wales - SSAA
Band	PS 3

Overview of the job	The role will sit within the Business Strategy and Change team and will be a key part of ensuring change is delivered effectively across the probation service in Wales
Summary	The Project Officer role is responsible for assisting the Senior Project Manager in helping Deputy Directors in the delivery of change programmes.
Responsibilities, Activities and Duties	The job holder will be required to carry out the following responsibilities, activities and duties: Implementation of change management projects Assist in the development of Divisional change plans Assist in the coordination of delivery of Divisional change projects Assist and support the analysis and planning of HQ change initiatives through the provision of key Divisional insight Provide information and support in the review of Divisional change programmes Assist in providing Divisional information to the HQ team Obtain feedback from key project stakeholders regarding critical project milestones to update the system integration team with project Support the system integration team with the development of detailed project plans, project schedules, project estimates, resource plans, and status reports Track key project milestones and adjust project plans and/or resources to meet needs of Divisional and HQ stakeholders Communicate major milestones and identify potential project risks; conduct regular status meetings to review project activities Utilise project management processes and methodologies to ensure projects are delivered on time, within budget, adhere to high-quality standards, and meet customer expectations Translate project requirements into project objectives and tasks Responsible for managing P&L and reporting progress of the project on an ongoing basis Use communication effectively Provide information as requested Influence and persuade effectively Use appropriate skills, styles and approaches Enhance your own performance Manage own resources and professional development Use information to take critical decisions Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary Manage Diversity and Quality Contribute to creating a culture that promotes equality and value diversity
	The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
Behaviours	Making Effective Decisions Changing and Improving Working Together Delivering at Pace
Strengths	It is advised strengths are chosen locally, recommended 4-8
Desirable Experience	Experience of implementing change projects, Experience of project planning
Technical requirements	None
Ability

Minimum Eligibility

Please do not alter this box All candidates are subject to security and identity checks prior to taking up post. All external candidates are subject to 6 months’ probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS. All staff are required to declare whether they are a member of a group or organisation which HMPPS consider to be racist.

Hours of Work (Unsocial Hours) Allowances

Leave Blank To be used by the JES Team only

Success Profile

Behaviours	Strengths It is advised strengths are chosen locally, recommended 4-8	Ability	Experience	Technical
Making Effective Decisions			Experience of implementing change projects
Changing and Improving
Working Together			Experience of project planning
Delivering at Pace

PS-JES-0016 Band 3 Project Officer v3.0