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General Information

Salary
The national salary range is £58,511 - £65,329, London salary range is £63,343 - £70,725. Your salary will be dependent on your base location
Working Pattern
Full Time, Part Time, Part Time/Job Share, Flexible Working
Vacancy Approach
Internal
Location
National
Region
National
Closing Date
22-Jul-2026
Post Type
Permanent
Civil Service Grade
Grade 7
Number of jobs available
1
Reserve List
12 Months
Job ID
19836

Descriptions & requirements

Job description

Overview

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ). The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £9.3bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

Part of the Property Directorate, this small team supports the procurement and management of Non-FM contracts. Many of the contracts managed reach across the whole of MoJ and this close team speaks to a range of different stakeholders from all parts of the organisation. This team works closely with Commercial and Finance colleagues and has responsibility of 14 contracts one of which is a gold scorecard contract.

Duties and Responsibilities

•            Oversee the contract management, re-tendering and mobilisation of 14 Contracts owned by Property directorate.

•            Ensure that Gold and Silver Scorecard contracts are monitored closely and that monthly reporting is timely and accurate.

•            Contract retendering, lead the production of business cases and scope of works ensuring that the SRO or SBO are fully briefed throughout. Ensure that tender documents accurately reflect the objectives of the department. Identify and mitigate potential risks and review this through a stakeholder group.

•            Bring together key stakeholders to comment on specifications and scopes of work, ensuring all aspects of supply required by MoJ are included and unrequired services removed from scope.

•            Ensure monthly meetings are held with the service providers for all contracts, evaluating performance, holding suppliers to account, and ensuring KPIs are met; and that, where possible, a level of improvement and innovation is implemented and recorded.

•            Where mobilising contracts, ensure that the incumbent supplier works through their exit strategy and that the new supplier is given access to all systems and data required to undertake their role.

•            Report on expenditure through the lifetime of the contracts ensuring MoJ stays within the limits set out in expenditure and alerting business owners where this is breached or close to set limits.

•            Report on savings directly from the energy bureau, sharing this with senior management and use the data when considering re-procurement of services.

•            Attend utilities cross government supply to report on supplier performance.

•            Attend meetings on utility usage, building and queries.

•            Oversee new gas and electricity connections to existing contracts and increasing in supply to expanding sites.

•            Lead the strategic management of utility data (energy and water) across the MoJ estate, ensuring high standards of data quality, completeness, and timeliness.

•            Work closely with the Sustainability Performance Lead and Subject Matter Experts to align utility performance with broader environmental targets, including GGCs.

•            Lead the procurement of, and contracts for, utility supplies across the MoJ estate.

•            Assist with the implementation of smart and sub-metering solutions across the estate, working closely with CCSU to ensure these are picked up by the utility Bureau.

•            Ensure KVA capacity checks are undertaken and where possible align capacity with requirement considering future requirement of expansion.

•            Provide leadership to the non-FM Contracts Team, ensuring consistency, capability development, and delivery of high-quality outputs.

•            Monitor innovations, technologies, and best practices in utility management and performance reporting, advising on their application within the MoJ estate.

•            Ensure key stakeholders provide timely approvals or query supplier fees to allow monthly invoicing activities to be completed in a timely manner.

Travel Requirements

This post is a national post but some travel is required around the country and to our headquarters sites in Leeds and London and on occasion an overnight stay may be required.

Skills and Experience

•            Clear understanding of procurement processes across MoJ. Expert understanding of utility metering, energy capacity, and billing processes across large, complex estates. (Assessed via Statement of Suitability)

•            Awareness of commercial and contractual arrangements related to utilities and estates operations. Understanding of risk, governance, and compliance in a public sector context. (Assessed via Statement of Suitability)

•            Proven ability to communicate contract specific information to senior stakeholders taking them on the procurement process.  (Assessed via Statement of Suitability)

•            Excellent written and verbal communication skills, with experience producing robust reports and business cases for senior audiences. (Assessed via Statement of Suitability)

Desirable

•            Engagement in cross-government working groups or policy development forums related to utility purchasing.

•            Advanced analytical skills, including the ability to interpret complex data and present actionable insights using tools such as Excel and Power BI.

•            Demonstrated ability to manage supplier relationships

•            Strong project and programme management skills, with the ability to lead cross-functional initiatives and deliver outcomes at pace.

Application process

You will be assessed against the Civil service success profiles framework.

Sift Stage

Behaviours

Please refer to the CS Behaviours framework for more details at this grade:

Please provide 250-word examples of how you meet the behaviours below: 

•            Leadership (Lead Behaviour)

•            Seeing the big picture

•            Changing and improving

•            Managing a quality service

Experience

•            Please provide a 500-word Statement of suitability demonstrating why you are the right candidate for the role, that you have the skills and experience to perform the duties and responsibilities, your answer should include reference to the essential criteria outlined above.

If we receive a large number of applications, we will carry out an initial sift on the lead behaviour Leadership

Candidates invited to Interview

Please note that interviews will be carried out remotely via MS Teams.

During the interview, we will be assessing you using behaviour and strength-based questions, from the Success Profiles framework:

Behaviours

•            Leadership (Lead Behaviour)

•            Seeing the big picture

•            Changing and improving

•            Managing a quality service


Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale.  This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). 

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours 

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

Benefits 

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension 

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training 

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks 

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Eligibility

Staff on fixed term appointments must have been recruited through fair and open competition.

Vacancies advertised “cross-government” are only open to all Civil Service employees and employees of accredited non-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information

MoJ:

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference 19836

HMPPS

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference

If you would like any further information about the role, please contact Alexandra.limberg@justice.gov.uk 

Application form stage assessments

Behaviours
A sift based on the lead behaviour, Leadership, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.
Behaviours Application Form Question Word Limit
250
Leadership
Seeing the Big Picture
Changing and Improving
Managing a Quality Service
Experience
We will assess your experience for this role via the following methods
Statement of Suitability
Statement of Suitability
Guidance for the Statement of Suitability
Please provide a 500-word Statement of suitability demonstrating why you are the right candidate for the role, that you have the skills and experience to perform the duties and responsibilities, your answer should refer to the essential criteria in the Job Description
Evidence of Experience
Statement of Suitability

Interview stage assessments

Interview Dates
Interviews expected mid to end of August
Behaviours
Leadership
Seeing the Big Picture
Changing and Improving
Managing a Quality Service
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here.
Level of security checks required
Security Clearance (SC)

Use of Artificial Intelligence (Al)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.  Please see our candidate guidance for more information on appropriate and inappropriate use.