Group Profile: Supervising Officer
Band 4
Document Ref.
HMPPS OR T 48 GP Supervising Officer v12.0
Document Type
Management
Version
v12.0
Classification
Official
Date of Issue
13th June 2024
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
HMPPS OR T 48 GP Supervising Officer v12.0
Group Profile
Group Profile
Supervising Officer
Name
Organisation
Delivery - The jobs at this level will be task focus delivering
Level
defined activity or service within own area of expertise. The job
holder will assist in the rehabilitation of prisoners, to reduce their
re-offending and to lead purposeful lives upon completion of their
sentence.
Band
4
Overview
Job holders within this Group Profile will provide day to day
supervision for Prison Officers and Operational Support Grades
(OSG). They will supervise and coordinate the delivery of the
establishment’s regime and activities within residential unit/areas
to ensure all local/national policies are maintained. These are
operational and prisoner-facing roles with no line management
responsibilities.
Characteristics
Typical tasks associated with this Group Profile include:
• Supervise all staff within their area of responsibility, ensuring
they are briefed on the work for the day
• Prepare and deliver team briefings and handovers as
appropriate
• Supervise and prioritise activities in-line with local procedures
ensuring workload/regime is delivered escalating issues to
Custodial Manager when required
• Promotes Prison Service policy in all activities and behaviours
by promoting diversity, decency, safety and reducing re-
offending agendas
• Supervise and support Prison Officers and other staff when
dealing with prisoner applications and other issues raised by
prisoners
• Supervise and support Prison Officers with actions arising from
Standard Audit, His Majesty Inspectorate of Prisons (HMIP)
Action Plans, Managing Quality of Prison Life (MQPL) surveys
including local self audit action plan
• Co-ordinate any paperwork for the Incentive and Earned
Privileges (IEP) scheme, completing relevant documentation
for submission to Custodial Manager
• Support and create a safe working environment for staff,
prisoners and visitors by adhering to Health and Safety
legislation, ensuring Safe Systems of Work (SSOW) and Risk
Assessments are followed reporting incidents to Custodial
Manager
• Coach and mentor staff including new recruits and arrange for
other staff to provide mentoring support as required Prison
Officer Entry Level Training (POELTs) and new graduates
• Co-ordinate and collate data concerning their area of work
• Co-ordinate initial staff response at the scene of an incident
until a Custodial Manager is present
• Contribute to the development and application of local policy,
procedures and practice
HMPPS OR T 48 GP Supervising Officer v12.0
• Contribute to staff appraisals by providing relevant
performance information to line managers
• Allocate daily staff resources to activity within their unit where
appropriate
• Manage a caseload of Assessment Care Custody Teamwork
(ACCT) within their work area
• Discharging prisoners subject to local Risk Assessment
• Carry out checks as required e.g. Cell Sharing Risk
Assessment (CSRA), Incentives and Earned Privileges (IEP)
Job Descriptions
The Job holder once in post will be in matched to a job
relating to this
description a sample list is attached below. The post is rotational
Group Profile
so the job holder could during their career carry out the role of
different job descriptions
• Supervising Officer : Cat A Escorts
• Supervising Officer : Nights
• Supervising Officer : Nights YP
• Supervising Officer : Operations
• Supervising Officer : Operations YP
• Supervising Officer : PEI
• Supervising Officer : Regime
• Supervising Officer : Residential Therapeutic Communities
• Supervising Officer : Safe Decent and Secure
• Supervising Officer : Safe Decent and Secure YP
• Supervising Officer : Special Secure Unit
• Supervising Officer : Safe Decent and Secure IRC
• Supervising Officer : Regime IRC
• Supervising Officer : Nights IRC
• Supervising Officer : Operations IRC
• Supervising Officer : Special Secure Unit (Wing)
Minimum
• All candidates are subject to security and identity checks prior to
Eligibility
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS considers to be racist.
Essential Skills/
An ability to fulfil all spoken aspects of the role with confidence
Qualifications/
through the medium of English or (where specified in Wales)
Accreditation/
Welsh
Registration
When transferring to a Young Persons establishment the job
holder will be required to successfully undertake an assessment
to demonstrate suitability to work with Young People.
Hours of Work
37 hour working week (standard).
and Allowances
HMPPS Staff on closed pay structures only
Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible
for the two protected pensionable additional committed hours
(ACHP). They will work a 39 hour week consisting of the
standard 37 hour week and a further 2 additional hours (ACHP)
paid at plain time pensionable rate.
HMPPS OR T 48 GP Supervising Officer v12.0
Unsocial Hours Working
This role requires working regular unsocial hours and a payment
at the current approved organisation rate will be made in addition
to your basic pay to recognise this.
Unsocial hours are those hours outside 0700 - 1900hrs Monday
to Friday and include working evenings, nights, weekends and
Bank/Public Holidays.
Behaviours
• Delivering at Pace
• Leadership
• Communicating and Influencing
• Working Together
• Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential
Must be competent in custodial procedures, including dynamic
Experience
risk assessments.
Technical
N.B these are the technical requirements for the group profile,
Requirements
please check the individual job description relating to this group
profile for any job specific requirements and add if required.
• Successful completion of POELT and probation period
• Must have Custodial Care National Vocational Qualification
(NVQ) 3 or Officer Apprenticeship
• Must be trained in restraint techniques
Ability
HMPPS OR T 48 GP Supervising Officer v12.0