Role Profile

HQ Job Description (JD)
Band 5
Directorate: Public Sector Prisons
Job Description: Litigation Manager, Regional Litigation
Team

Document Ref.
HQ JES 2076 Litigation Manager, Regional Litigation
Team
Document Type
Management
Version
2.0
Classification
Official
Date of Issue
16 August 2023
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence

HQ JES 2076 Litigation Manager, Regional Litigation Team v2.0

HQ Job Description
Job Title
Litigation Manager Regional Litigation Team
Directorate
Public Sector Prisons
Band
5

Overview of the
The post holder is responsible for ensuring HMPPS litigation
job
from offenders, staff and third parties is managed effectively and
in the best interests of the Service. The post holder manages
their own caseload and reports to the RSL: Health, Safety, Fire
and Litigation or an identified CL: Health, Safety and Fire who
leads on litigation within the Regional Public Sector Prisons
structure.

The post holder will be responsible for managing the
administrative processes within the Regional Litigation Team,
assisting the management of litigation processes ensuring data
integrity, adhering to financial principles, policy and procedures.
They will provide accurate and reliable litigation management
information to support performance measures within Region.

This is a non-operational job with line management
responsibilities.
Summary
The post holder is responsible for managing and maintaining
oversight of litigation against HMPPS. Many of these cases will
be high profile matters that present significant financial,
operational and reputational risks for the Service.

The post holder will need to liaise with numerous stakeholders in
HMPPS and the wider MOJ, including prison and probation staff,
policy colleagues and HMPPS appointed legal advisors. In
addition the post holder will be required to liaise on a daily basis
with lawyers, claims handlers and, on occasion, barristers.
The post holder will be expected to ensure, so far as is possible,
that a consistent and coherent approach is adopted to litigation
and the right instructions are provided to lawyers and claims
handlers to protect the interests of the Service and deliver
savings.

The post holder will also be required to identify high risk cases,
potential trends and information gaps and bring these to the
attention of their managers and/or other stakeholders.
Responsibilities,
You will be required to carry out the following responsibilities,
Activities and
activities and duties:
Duties

•  Contribute toward the development of Regional policy,
procedures and practise and ensure consistency of
application.
HQ JES 2076 Litigation Manager, Regional Litigation Team v2.0

•  Manage devolved budget in accordance with the financial
procedures outlined in the budget delegation.
•  Manage the achievement of Service Delivery Indicators
(SDIs) and standards within work area, verifying and signing
off documentation as appropriate.
•  Attend relevant team meetings as and when required to
provide feedback on good practice examples, to promote
awareness for better and more efficient ways of working.
•  Be responsible for the management of all staff within the
Regional Litigation Team. This includes staff performance,
development and annual appraisal through to sickness
absence management.
•  Act as first point of contact for relevant external stakeholders.
•  Act as requisitioner or approver dependant on policy.
•  Personally manage litigation cases. The job holder will have
to consider evidence, along with legal advice and provide
instructions to claims handlers and lawyers to ensure a
consistent and proportionate response to claims brought
against the Service in an attempt to reduce litigation spend.
•  Seek approval in line with delegated authority levels within
the Finance Manual.
•  Represent the Service at case conferences with Counsel
ensuring that the interests of the Ministry of Justice are
protected.
•  Act as a source of advice and assistance for colleagues
managing litigation (HMPPS appointed solicitors and the
relevant managers within establishments/Region). Provide
support and advice to ensure a consistent approach and
share learning.
•  Personally manage a caseload that includes some high risk
and occasionally high profile cases, ensuring that the
reputation and interests of the Service are protected. Brief
Governors, Deputy Directors and Directors as required
through the management chain.
•  Assess claims and make recommendations with regard to
evidence collected, business risk, cost and expected
outcomes.
•  Provide advice on policy changes following analysis of
litigation case outcomes and Judicial Reviews.
•  Instruct/liaise with HMPPS appointed legal advisors to
provide support and advice on the prison environment.
•  Analyse caseloads within Regional Litigation Team and
prepare reports on trends and case outcomes.
•  Disseminate learning from litigation on a case by case basis
so as to promote best practice within the team and across the
Service.
•  Contribute to improving the efficiency of the team by actively
participating in team meetings, contributing ideas and views.
•  Engage with a range of business areas across
establishments, Region, the Service and in MOJ, raising
litigation awareness and maintaining the good reputation of
the Team.
•  Ensure the approved IT case management system is updated
HQ JES 2076 Litigation Manager, Regional Litigation Team v2.0

and accurate so as to enable accurate reports to be
generated on numbers, outcomes and spend.
•  Provide input and support to ensure the Regional and
national business plan objectives are achieved.

The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The Job holder
is expected to accept reasonable alterations and additional tasks
of a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation scheme
and shall be discussed in the first instance with the Job Holder.

Behaviours
•  Making effective decisions
•  Communicating and Influencing
•  Leadership
•  Developing Self and Others
•  Working Together
•  Changing and Improving
•  Managing a Quality Service

Strengths
It is advised strengths are chosen locally, recommended 4-8.
Experience
Will be assessed at interview
Technical
N/A
Requirements
Ability
N/A

Minimum
Please do not alter this box
Eligibility

•  All candidates are subject to security and identity checks prior to
taking up post.
•  All external candidates are subject to 6 months’
probation.  Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
•  All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.

Hours of Work

(Unsocial Hours)
Allowances

HQ JES 2076 Litigation Manager, Regional Litigation Team v2.0