HQ Job Description (JD)
Band 8
Group Family: Business Manager
Job Description: Senior Business Manager
Document Ref.
HQ-JES-2357_Senior Business Manager_3.0
Document Type
Management
Version
3.0
Classification
Unclassified
Date of Issue
17/07/19
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
HQ-JES-2357_Senior Business Manager_3.0
HQ Job Description
Job Title
Senior Business Manager
Directorate
Business Manager
Band
8
Overview of the job
The role will look to support the Directorates Director to provide leadership and
management across the Agency dealing with a diverse range of issues, which includes
liaison with the offices of Ministers, the Permanent Secretary, other Government
Departments including No.10 and Cabinet Office, Director Generals and Directors.
The environment is demanding and the post holder will need strong influencing and
relationship management skills and develop a strong level of knowledge of high
priority issues across the range of Agency business. The post holder will be able to
speak authoritatively about the work being undertaken and make decisions that
reflect the needs and priorities of the Director. The post holder will undertake
projects and pieces of work on behalf of the Director.
The post holder is responsible for supporting the Director, ensuring they are fully
briefed on all pertinent issues in readiness to represent the organisation at both
internal and external meetings.
May have line management responsibilities of a small team
Summary
This is a busy and varied role that sits in the Director’s private office, requiring close
working with Directors across a range of responsibilities as well as with colleagues in
CEO/COO, finance, Private Office Directorate, Press Office and working-level leads
within the HMPPS and MOJ. It offers a unique oversight of the business that covers a
wide range of operational and reform responsibilities.
The role is responsible for ensuring that the Director has the information they need,
alerting them to the key actions which they are required to take and progressing
actions on their behalf.
The role requires excellent organisational and interpersonal skills, working in a
demanding and fast-paced private office environment, to ensure that the Director is
able to make informed, responsive decisions about the business.
Responsibilities,
Working as part of a small team the role is busy, varied and high profile within the
Activities & Duties
HMPPS and the wider Department. The post holder will be expected to work flexibly
within the team to ensure that the office supports HMPPS across the range of
functions, showing the requisite discretion when dealing with sensitive issues and
information, and remaining calm under pressure. The post holder will be expected to
work confidently with staff at all levels and present information clearly and succinctly
at senior management meetings.
The post holder will be required to carry out the following responsibilities, activities
and duties:
-
Ensuring the Director is sufficiently briefed for meetings, Parliamentary
appearances, events etc.
-
Being the key point of contact for the Director, supporting and enabling them in
their leadership of the organisation and understanding and promoting their
priorities, including organisational performance and risk.
-
Working closely with Directors and Directors’ business managers across the
organisation on urgent, high profile and high priority work, ensuring it is in line
with their Director’s requirements.
HQ-JES-2357_Senior Business Manager_3.0
-
Working closely with Ministerial Private Offices, Permanent Secretary’s Office
and press office, holding meetings as there will be occasions the role will need to
represent the directorate in a strategic context.
-
Ensure that action is taken by the business to ensure deadlines are met through
commissioning work on behalf of the Director.
-
Oversight of any reporting into the MoJ on behalf of the Director, ensuring this is
properly actioned.
-
Oversight of key external stakeholder relationships with the Director.
-
Responsible for all SCS recruitment issues.
-
Be an active member of the SMT, contributing advice and knowledge from pan
directorate position.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The post holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the post holder.
Behaviours
? Changing and Improving
? Making Effective Decisions
? Managing a Quality Service
? Leadership
? Communicating and Influencing
? Delivering at Pace
? Working Together
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
N.B. Converting job descriptions to the new Success Profile format means areas
captured in experience could also be assessed as a strength. Vacancy managers
should use their own judgement to decide where best to assess these.
Excellent analytical and drafting skills
Technical
Good understanding of HR implications and responsibilities, financial compliance for
requirements
budget management and procurement
Ability
The ability to understand, interpret and summarise complex information
The ability to interact with and influence senior staff and stakeholders
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up
post.
? All external candidates are subject to 6 months’ probation. Internal
candidates are subject to probation if they have not already served a
probationary period within HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
(Unsocial Hours)
Allowances
HQ-JES-2357_Senior Business Manager_3.0
Success Profile
Experience
N.B. Converting job descriptions to
the new Success Profile format
Behaviours
Strengths
Ability
means areas captured in
Technical
experience could also be assessed
as a strength. Vacancy managers
should use their own judgement to
decide where best to assess these
The ability to
Good understanding of HR implications
It is advised strengths are
understand, interpret
Excellent analytical and drafting
and responsibilities, financial
Changing and Improving
chosen locally, recommended
and summarise complex
skills
compliance for budget management and
4-8
information
procurement
The ability to interact
with and influence
Making Effective Decisions
senior staff and
stakeholders
Managing a Quality Service
Leadership
Communicating and Influencing
Delivering at Pace
Working Together
HQ-JES-2357_Senior Business Manager_3.0