Job Description (JD)
Band 5
Group Profile - Custodial Manager (CM)
Job Description - CM : Dog Section
Document Ref.
OR-JES-234-JD-B5 : CM : Dog Section v7.0
Document Type
Management
Version
7.0
Classification
Official
Date of Issue
24 July 2019
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-234-JD-B5 : CM : Dog Section v7.0
Job Description
Job Title
CM : Dog Section
Group Profile
Custodial Manager
Organisation Level
First Line Management
Band
5
Overview of the job
This is a management job in an establishment.
Summary
The job holder will provide day-to-day management of the Dog Section within the
establishment. They will support the delivery of the Local Security Strategy (LSS), in
line with the national security framework.
The job holder will need to have a specialist Dog Handler training to carry out the
duties of this job.
The job holder will be required to undertake incident management response
(Silver/Bronze) and undertake Orderly Officer duties via the establishment's rota. In
addition to this, the job holder may be required, on a rotational basis, to be
responsible for the establishment during the night period. This requirement will be
based upon local risk assessment and establishment complexity.
This is an operational job with line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Undertake Orderly Officer duties when scheduled to do so, ensuring that the
establishment's regime is delivered effectively and that any operational decisions
or incidents are managed in line with contingency plans, seeking advice from the
Duty Governor/Manager when required.
? Responsible for the management of all staff within their hierarchy. This includes
staff performance, development and annual appraisal through to sickness
absence management and managerial enquiries.
Manage the day to day delivery of the Dog Section including:
? Manage dog section ensuring duties are adhered to whilst maintaining order and
control in line with local/national policies and contingency plans.
? Ensure contact with dog handlers is maintained making them aware of new
initiatives, constantly carrying out covert testing to keep them fresh and alert.
? Monitor and ensure the repair, care and hygiene of Dog Section accommodation
and kennels.
? Liaise with external providers regarding contract kennels and kennelling for dogs.
Undertake other management tasks including:
? Assist the Head of Function in developing and delivering processes to protect the
security of the establishment.
? Ensure that all staff supervise, manage and control prisoners decently, lawfully,
safely and securely whilst carrying out all activities.
? Work collaboratively with other managers.
? Promote Prison Service policy in all activities and behaviours by promoting
diversity, decency, safety and reducing re-offending agendas.
OR-JES-234-JD-B5 : CM : Dog Section v7.0
? Ensure procedures are in place to monitor the personal officer scheme, ensuring
prisoners’ needs are met.
? Responsible for incident management documentation and logging onto the
Incident Reporting System (IRS).
? Ensure actions arising from Standard Audit, Her Majesty’s Inspectorate of Prisons
(HMIP) Action Plans, Managing Quality of Prison Life (MQPL) surveys including
Local Self Audit Action Plans and Resettlement strategies are delivered.
? Plan staff rotas/self-rostering and work activity to plan and manage delivery of
the regime.
? Review open Assessment Care in Custody Teamwork (ACCT) paperwork.
? Investigate and manage prisoners’ complaints within the group.
? Ensure all HMPPS standards and Service Delivery Indicators (SDIs) are
implemented and managed within the relevant work area.
? Ensure all national and local policies/procedures are implemented and compliant
with National Security Framework (NSF) and Local Security Strategy (LSS).
? Attend relevant boards/meetings, as directed by line manager.
? Provides management and direction to staff within their area of responsibility
through briefings, building informal and formal relationships and effective
communication.
? Produce relevant reports as required and ensure the response to all
correspondence is within agreed timescales.
? Manage resources to deliver the activities within the area of responsibility and
contribute to the short-to-medium term business planning process.
? Manage a safe working environment for staff, prisoners and visitors. Ensure
Health and Safety legislation is followed ensuring Safe Systems of Work (SSOW)
and risk assessments are completed in a timely manner and any faults reported
promptly.
? Contribute to prisoner reports including sentence planning and parole reports
when required.
? Carry out investigations as directed by commissioning authority.
? Knowledge and awareness of Regulation of Investigatory Powers Act (RIPA)
legislation.
? Undertake all duties around Managing Challenging Behaviour.
? Discharging prisoners.
? Carry out management checks as required, including those for Cell Sharing Risk
Assessment (CSRA) and Incentives and Earned Privileges (IEP).
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Making Effective Decisions
? Leadership
? Communicating and Influencing
? Working Together
? Developing Self and Others
? Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
? Must have thorough knowledge of all security, safety, custodial procedures
and Service Delivery Indicators (SDIs) relating to area of work.
? Able to deal effectively and assertively with staff at all levels.
? Information collation and analysis.
OR-JES-234-JD-B5 : CM : Dog Section v7.0
Technical
? Use of Force training
Requirements
? Must be a fully trained prison officer
? Successfully completed either the SO or CM assessment
? Successful completion of the workbook
? Able user of MS Word and MS Excel
Ability
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week (standard).
(Unsocial Hours)
Allowances
HMPPS Staff on closed pay structures only:
Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible for the two
protected pensionable additional committed hours (ACHP). They will work a 39 hour
week consisting of the standard 37 hour week and a further 2 additional hours
(ACHP) paid at plain time pensionable rate.
Unsocial Hours Working
This role requires working regular unsocial hours and a 17% payment will be paid in
addition to your basic pay to recognise this. Unsocial hours are those hours outside
0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends
and Bank/Public holidays.
OR-JES-234-JD-B5 : CM : Dog Section v7.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Making Effective Decisions
Must have thorough
knowledge of all security,
safety, custodial procedures
Use of Force training
and Service Delivery
Indicators (SDIs) relating to
area of work
Leadership
Able to deal effectively and
Must be a fully trained prison
assertively with staff at all
officer
levels
Communicating and
Information collation and
Successfully completed either the
Influencing
analysis
SO or CM assessment
Working Together
Successful completion of the
workbook
Developing Self and Others
Able user of MS Word and MS
Excel
Managing a Quality Service
OR-JES-234-JD-B5 : CM : Dog Section v7.0